Share the document for review – FAQ

Adobe Employee ,
Jun 15, 2020

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As a designer, you can now initiate the review process directly from InDesign by clicking the “Share” button in the application to send their designs for review. Refer the help document here to understand the detailed workflow for sharing designs with stakeholders.   

share-for-review-in-indesign.png

 

 

1. Does updating the document sent for review create conflict at the reviewer’s end? 

No, it doesn’t. You can continue to make changes to the documents without reviewers seeing them come through.  

Once you’re ready for stakeholders to see the next iteration, you can push out the latest version of the document using the "Update linkbuttonStakeholders will be able to see these changes when they reopen or refresh the page.

update-link.png

 

2. Should I select the option “invite only” or “public” when sharing the document? 

You can choose these options based on the access level you want to provide to your document.

03_access-settings.png

 

Invite only: Use this option to share the document with stakeholders using the Email address associated with their Adobe ID. 

Note: Stakeholders cannot reshare this link for review with anyone else. 

Public linkAny person with access to the URL can access the document. You can secure public links with a password that you share with stakeholders invited for review.  

For best practices on sharing documents see Best practices.

 

3. Where can I find the documents that I’ve sent for review?   

You can view and manage all published links on https://assets.adobe.com 

You can also locate shared documents using the Share for review dialog after clicking the More options icon at the lower-right corner and selecting Manage reviews on the web

09_manage-designs-on-web.png

 

4. I shared the document for review, but the reviewer hasn’t received the email yet. What should they do? 

It is possible that the reviewer’s mail application has flagged this URL as spam. Request them to check their spam/junk folder. You can also ask them to look for notifications in their Creative Cloud desktop application. 

We suggest sharing this link on best practices with stakeholders to avoid any confusion. 

 

5. Can I share the document with multiple reviewers 

Of course! You can invite multiple stakeholders by adding them using the invite only option. Alternatively, create a public link and secure it with a password and then share the link with reviewers. 

06_add-stakeholders for reviewing.png

 Note: You can also remove a reviewer later if required.

07_remove-stakeholders.png

 

6. Does sharing the document with multiple reviewers cause conflicts in reviewing the document online? 

Not at all. When you share the link with multiple reviewers, all the invitees receive the same version of the document that’s saved on the web for review.  

The link is always up to date with the latest comments.  

If the designer makes any changes to the document and updates the link, the reviewers working on the file must refresh the web page to view the latest changes. 

 

7. How can I create or delete new review?  

The options for creating and deleting a review can be found under the More options at the lower-right corner in the Share for Review panel. Find more info, see Share your documents online 

 

8. How secure is my shared document? 

 Adobe ensures the security of your data using processes to comply with industry-accepted standards, regulations, and certifications. See https://www.adobe.com/ca/security.html for more information. 

 

9. Can the reviewer review my document without creating an Adobe ID? 

Yes, the review is possible without signing in with Adobe ID. If you have created a public link, then the reviewer will not be prompted for any Adobe credentials and they can comment as a guest user. 

Note: Guest login is available only if Commenting for public users has been checked under public settings by the owner of the document.  

 

10. Why is the quality of the document sent for review not the same as the document opened in InDesign? 

The PDF uploaded for review is not a high-resolution PDF because the document is still a work in progress and this feature is just for collaboration purposes. Also, a small-sized PDF file is uploaded for review so as to make the review process easier for anyone who is on a low bandwidth connection.

 

To view the ‘Share for Review’ FAQ, see  InDesign Share for Review - FAQ.

TOPICS
Activation billing and install, Bug, EPUB, Feature request, How to, Import and export, InCopy workflow, Performance, Print, Publish online, Scripting, SDK, Server developers, Sync and storage, Type

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Jun 15, 2020 1
New Here ,
Jul 23, 2020

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My team dreads the "Create and Adobe ID" (they are total conspiracy threorists). Anyway, my question: Is there a way to retrain the edit comments in the "Share for Review" feature? I need the ability to retain editorial comments for revision control (or is this a function under a different feature?).

 

Currently, I retain edits (either by saving PDF with comments, or exporting an .fdf), then export a "final" PDF copy from InDesign for print. Please advise - and thanks in advance for the help!

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Jul 23, 2020 0
Adobe Employee ,
Jul 27, 2020

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If you mark the comments as resolved, you can later on filter them using the status filter and see them again.

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Jul 27, 2020 0
Adobe Employee ,
Jul 27, 2020

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Hi All,

 

The issue for 'Unmapped comments on Web' has been fixed. You can now check on the web to see if the comments are appearing as you want them. 

 

Please note, this issue is different from the one where the comments are going unmapped in the review panel of InDesign which is still being worked upon.

 

Let me know if still there are issues.

 

Regards,

Sheena

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Jul 27, 2020 0
Community Beginner ,
Aug 21, 2020

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Alright, so I know Adobe is planning on adding features to share for review and I've gotten a bit of feedback from my editing team who just did their maiden voyage editing all through share for review. 

 

The feedback was that they couldn't see the words under someone else's pin or marker if this was their first pass reading it. A toggle to switch on/off comments or a pin/marker with opacity could potentially overcome this objection. 

 

Thanks for listening!

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Aug 21, 2020 0
Adobe Employee ,
Aug 23, 2020

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Hi there,

 

Thanks for the suggestion. I'd recommend posting about this on the UserVoice where the product team can look into the request.

 

Regards,

Sheena

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Aug 23, 2020 0
New Here ,
Sep 29, 2020

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Is there a way to transfer the ownership of the document over to another designer? I sent out the document for review, but I need another Adobe CC user to be able to open the document and make changes. 

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Sep 29, 2020 0
Adobe Employee ,
Sep 29, 2020

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Unfortunately, we don't have that functionality as of now. 

 

But feel free to post about the request on UserVoice

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