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Workflow for searchable PDF org chart?

New Here ,
Jul 10, 2020

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I have a number of org charts that I'm braiding into one org chart.

 

I'd like to make the resulting PDF searchable, by name, by classification, by branch or office, or by location.

 

Any ideas about how I'd go about this? Or, rather, HELP!

 

The seperate org charts start out asPDFs auto-generated from a database I don't have access to. Then I'm editing these PDFs through Illustrator, then assembling the result in InDesign, into a wall chart, about 12'x6'. I'd like to make the file into a searchable PDF, since we don't seem to be in the office much lately.

 

Any suggestions appreciated.

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Correct answer by Luke Jennings3 | Adobe Community Professional

The Acrobat and Reader search tool works well for live type, it does not work for outlined or raster type.

Have you considered adding alphabetical lists for name, classification, branch or office, or location? You could add hyperlink destinations (or cross-references) to each list item that would take you to the location of the item on the chart. Alternately, you could add buttons to each list item that would highlight the location on the chart. One way to do this would be to add an InDesign layer for each item that would contain a yellow box located behind the item location(s) on the chart, clicking or hovering over the item on the list would reveal the yellow box.

A banner sized PDF might produce a screen PDF that would be hard to read, unless zoomed in, so you will need to address that issue. Color coding would probably help keep things organized. Lastly, remember that people always are on the move, so try to make the chart easy to update, and include the revision date (modification date text variable).

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Workflow for searchable PDF org chart?

New Here ,
Jul 10, 2020

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I have a number of org charts that I'm braiding into one org chart.

 

I'd like to make the resulting PDF searchable, by name, by classification, by branch or office, or by location.

 

Any ideas about how I'd go about this? Or, rather, HELP!

 

The seperate org charts start out asPDFs auto-generated from a database I don't have access to. Then I'm editing these PDFs through Illustrator, then assembling the result in InDesign, into a wall chart, about 12'x6'. I'd like to make the file into a searchable PDF, since we don't seem to be in the office much lately.

 

Any suggestions appreciated.

Adobe Community Professional
Correct answer by Luke Jennings3 | Adobe Community Professional

The Acrobat and Reader search tool works well for live type, it does not work for outlined or raster type.

Have you considered adding alphabetical lists for name, classification, branch or office, or location? You could add hyperlink destinations (or cross-references) to each list item that would take you to the location of the item on the chart. Alternately, you could add buttons to each list item that would highlight the location on the chart. One way to do this would be to add an InDesign layer for each item that would contain a yellow box located behind the item location(s) on the chart, clicking or hovering over the item on the list would reveal the yellow box.

A banner sized PDF might produce a screen PDF that would be hard to read, unless zoomed in, so you will need to address that issue. Color coding would probably help keep things organized. Lastly, remember that people always are on the move, so try to make the chart easy to update, and include the revision date (modification date text variable).

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Jul 10, 2020 0
Adobe Community Professional ,
Jul 10, 2020

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Acrobat comes with a find function to search for text in you .pdf file. 

or are you asking if you can program your own search engine inside your layout?

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Adobe Community Professional ,
Jul 11, 2020

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The Acrobat and Reader search tool works well for live type, it does not work for outlined or raster type.

Have you considered adding alphabetical lists for name, classification, branch or office, or location? You could add hyperlink destinations (or cross-references) to each list item that would take you to the location of the item on the chart. Alternately, you could add buttons to each list item that would highlight the location on the chart. One way to do this would be to add an InDesign layer for each item that would contain a yellow box located behind the item location(s) on the chart, clicking or hovering over the item on the list would reveal the yellow box.

A banner sized PDF might produce a screen PDF that would be hard to read, unless zoomed in, so you will need to address that issue. Color coding would probably help keep things organized. Lastly, remember that people always are on the move, so try to make the chart easy to update, and include the revision date (modification date text variable).

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Jul 11, 2020 1
Adobe Employee ,
Jul 20, 2020

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Hi there,

 

I'm hoping that the issue is resolved for you. 

If any of the above-mentioned solutions or suggestions helped, please mark them correct.

If not, do let us know so that we can assist you further.

 

Regards,

Sheena

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