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Can you embed keywords?

New Here ,
Feb 17, 2020

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Hi.

 

My organisation is purchasing Lightoom to streamline photo editing and distribution. 

 

I will obviously be keywording photos as they enter Lightroom, but is there a way to embed the keywords into the photo so that other staff members can search for the photo outside of Lightroom using the same keywords?

 

Thanks in advance.

 

Ben

Adobe Community Professional
Correct answer by Conrad_C | Adobe Community Professional

It’s important to be specific about how this is done:

 

You control whether metadata is included in exports, since some workflows need maximum preservation of metadata, and others need to exclude metadata for reasons of privacy or security. For it to work the way you want, you have to set it up right. In the Lightroom Classic export dialog box, keywords will be included if you make sure to select any of the Metadata Include options that start with All:

 

Lightroom-Classic-Export-Metadata-settings.jpg

 

If you choose one of the first two options, keywords will not be included. You can save the correct setting as part of an Export preset, so that you simply apply the preset instead of having to verify every Export setting every time. If you need more detailed control over how metadata is exported from Lightroom Classic, you can use the plug-in Jeffrey’s Metadata Wrangler.

 

People have long taken advantage of the ability of Lightroom Classic to embed metadata in exported images so that, for example, when you export JPEG images to upload to a website that recognizes embedded metadata such as keywords, caption, location, etc., (such as Flickr or a stock photo website), that website can easily read the metadata and display it on the web page next to the image. It should be pretty straightforward to get this to work for your purposes.

 

 ben_iland wrote: “So how would another user search using a seperate Windows and/or Mac computer to find the photo using the keywords?”

 

Metadata support is built into both macOS and Windows at the file system level. If the files are in the Mac or Windows computer’s local file system, both the Mac Spotlight and Windows desktop search features can find keyword metadata inside of files, including images. Of course, that makes the metadata available to applications, too. Adobe Bridge and many other Mac and Windows media organization applications (e.g., Photo Mechanic) can also search for files based on metadata (e.g., find all images with a “Paris” keyword).

 

On a Mac, if you select a file on the desktop and choose File > Get Info, any keywords in the image are listed in the Get Info window. In Windows I think you can view file keywords on the desktop in the Properties window.

 

macOS-Finder-Get-Info-keywords.jpg

 

Now, that’s for a local file system. I think I’ve heard of it not always working if the user is browsing files on a network server, like if the server isn’t using a Mac or Windows file system. But if the secured computer storing your exported images is running macOS or Windows, people should be able to find keyworded photos using the built-in desktop search alone, no additional applications needed. Below is an example of using an advanced metadata search in a window in the Mac Finder.

 

macOS-Finder-window-advanced-search.jpg

 

 

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Can you embed keywords?

New Here ,
Feb 17, 2020

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Hi.

 

My organisation is purchasing Lightoom to streamline photo editing and distribution. 

 

I will obviously be keywording photos as they enter Lightroom, but is there a way to embed the keywords into the photo so that other staff members can search for the photo outside of Lightroom using the same keywords?

 

Thanks in advance.

 

Ben

Adobe Community Professional
Correct answer by Conrad_C | Adobe Community Professional

It’s important to be specific about how this is done:

 

You control whether metadata is included in exports, since some workflows need maximum preservation of metadata, and others need to exclude metadata for reasons of privacy or security. For it to work the way you want, you have to set it up right. In the Lightroom Classic export dialog box, keywords will be included if you make sure to select any of the Metadata Include options that start with All:

 

Lightroom-Classic-Export-Metadata-settings.jpg

 

If you choose one of the first two options, keywords will not be included. You can save the correct setting as part of an Export preset, so that you simply apply the preset instead of having to verify every Export setting every time. If you need more detailed control over how metadata is exported from Lightroom Classic, you can use the plug-in Jeffrey’s Metadata Wrangler.

 

People have long taken advantage of the ability of Lightroom Classic to embed metadata in exported images so that, for example, when you export JPEG images to upload to a website that recognizes embedded metadata such as keywords, caption, location, etc., (such as Flickr or a stock photo website), that website can easily read the metadata and display it on the web page next to the image. It should be pretty straightforward to get this to work for your purposes.

 

 ben_iland wrote: “So how would another user search using a seperate Windows and/or Mac computer to find the photo using the keywords?”

 

Metadata support is built into both macOS and Windows at the file system level. If the files are in the Mac or Windows computer’s local file system, both the Mac Spotlight and Windows desktop search features can find keyword metadata inside of files, including images. Of course, that makes the metadata available to applications, too. Adobe Bridge and many other Mac and Windows media organization applications (e.g., Photo Mechanic) can also search for files based on metadata (e.g., find all images with a “Paris” keyword).

 

On a Mac, if you select a file on the desktop and choose File > Get Info, any keywords in the image are listed in the Get Info window. In Windows I think you can view file keywords on the desktop in the Properties window.

 

macOS-Finder-Get-Info-keywords.jpg

 

Now, that’s for a local file system. I think I’ve heard of it not always working if the user is browsing files on a network server, like if the server isn’t using a Mac or Windows file system. But if the secured computer storing your exported images is running macOS or Windows, people should be able to find keyworded photos using the built-in desktop search alone, no additional applications needed. Below is an example of using an advanced metadata search in a window in the Mac Finder.

 

macOS-Finder-window-advanced-search.jpg

 

 

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How to, Import and export

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Mentor ,
Feb 18, 2020

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Yes, but.

 

The BUTs first - these other people will not see edited photos, suitable for distribution: they will only see the original photos from the camera - that is if they use a standard image viewer, to look at the same files that have been imported to Lightroom. Also, if they then do anything at all to those image files, such as renaming or rearranging their folders etc, this will disrupt the whole operation for Lightroom. I strongly recommend that only LR should be used as the front-end for viewing, managing and working with those original image files.

 

An export process will make images visible to others (typically, in JPG form but could be TIFF) including the keywords assigned but also showing latest visual edits - and this export can be specified suitably for the expected usage in terms of resolution, sharpening and such.

 

Options include exporting copies to disk storage whether local or at a network address; exporting to cloud hosted storage; syncing image collections to an Adobe gallery within the Creative Cloud setup. There are Publish methods which manage this cleverly, including two plugins which replicate what is seen in the Catalog to an external location, either as seen in Folders, or as seen in Collections. This all happens on demand but once set up can be refreshed with (more or less) a single click.

 

All that said, the YES: if it is known that colleagues will be careful around the images and will not be expecting to see the visual edits in this context - LR can be set to automatically "write metadata to XMP" as it goes; or else you as the LR operator can manually do this on demand with Ctrl+S (or Cmd + S).

 

Then the keywords you've added will become conventionally visible on the original image files themselves (if camera JPG - if camera Raw, not so much but there is then less point to having other people view these).

 

As to group working: Lightroom Classic is very much a single-user solution with no plans announced AFAIK to expand this to multiple users. And Lightroom (cloud) works off a single Adobe signin. Both good solutions IMO, but it is important to be very clear on that restriction. If you will need shared usage, some file-based approach via a DAM / Bridge is almost certainly going to work out better.

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New Here ,
Feb 18, 2020

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Hi richardplondon.

 

Thanks for responding so quickly.

 

So, just to clarify, I will be putting my photos onto a secure computer only accessible to me. The photos will then be edited in Lightroom by me and exported to a shared folder that is accessible to other people in the organisation. 

 

Are you saying that if I add keywords to a photo and then export it to a folder, other employees will be able to search by keyword to find the photo they need? 

 

No one will be able to access, move or rename any of the original photos. 

 

Thanks,

Ben

 

 

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Mentor ,
Feb 18, 2020

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Yes, exports include the keywords that have been assigned within the Catalog, unless you specifically block that in the export options.

 

You can set additional 'synonym' keywords which will get included too - for example, the same word in more than one language or spelling.

 

Conversely, it is possible to set the attributes for a particular keyword so that it is not included at export. This is useful e.g. when using keywords to organise your internal workflow etc, in ways that will not be meaningful to the consumers of the image. Also there is control over whether a nested keyword should or should not have its parent ("containing") keyword auto-added, in cases where that parent keyword has not been explicitly assigned (if explicitly assigned, it will get included anyway).

 

The keywording panel has an export previewing mode so you can see what keywords will, or will not, get included.

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New Here ,
Feb 18, 2020

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Hi again richardplondon. That's really helpful - thanks.

 

So, just one thing for clarity:

 

I will edit my photos in Lightroom and attach keywords to the photos. When I export them to .jpg, they should still have the key words attached. So how would another user search using a seperate Windows and/or Mac computer to find the photo using the keywords?

 

 

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Adobe Community Professional ,
Feb 18, 2020

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It’s important to be specific about how this is done:

 

You control whether metadata is included in exports, since some workflows need maximum preservation of metadata, and others need to exclude metadata for reasons of privacy or security. For it to work the way you want, you have to set it up right. In the Lightroom Classic export dialog box, keywords will be included if you make sure to select any of the Metadata Include options that start with All:

 

Lightroom-Classic-Export-Metadata-settings.jpg

 

If you choose one of the first two options, keywords will not be included. You can save the correct setting as part of an Export preset, so that you simply apply the preset instead of having to verify every Export setting every time. If you need more detailed control over how metadata is exported from Lightroom Classic, you can use the plug-in Jeffrey’s Metadata Wrangler.

 

People have long taken advantage of the ability of Lightroom Classic to embed metadata in exported images so that, for example, when you export JPEG images to upload to a website that recognizes embedded metadata such as keywords, caption, location, etc., (such as Flickr or a stock photo website), that website can easily read the metadata and display it on the web page next to the image. It should be pretty straightforward to get this to work for your purposes.

 

 ben_iland wrote: “So how would another user search using a seperate Windows and/or Mac computer to find the photo using the keywords?”

 

Metadata support is built into both macOS and Windows at the file system level. If the files are in the Mac or Windows computer’s local file system, both the Mac Spotlight and Windows desktop search features can find keyword metadata inside of files, including images. Of course, that makes the metadata available to applications, too. Adobe Bridge and many other Mac and Windows media organization applications (e.g., Photo Mechanic) can also search for files based on metadata (e.g., find all images with a “Paris” keyword).

 

On a Mac, if you select a file on the desktop and choose File > Get Info, any keywords in the image are listed in the Get Info window. In Windows I think you can view file keywords on the desktop in the Properties window.

 

macOS-Finder-Get-Info-keywords.jpg

 

Now, that’s for a local file system. I think I’ve heard of it not always working if the user is browsing files on a network server, like if the server isn’t using a Mac or Windows file system. But if the secured computer storing your exported images is running macOS or Windows, people should be able to find keyworded photos using the built-in desktop search alone, no additional applications needed. Below is an example of using an advanced metadata search in a window in the Mac Finder.

 

macOS-Finder-window-advanced-search.jpg

 

 

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Mentor ,
Feb 19, 2020

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In Windows these are called "tags" not "keywords" - and it's "date taken" not "capture date" - terminology which may explain why some metadata is sometimes thought to be missing, or unavailable to be searched by.

 

Windows Explorer can present metadata alongside (for highlighted image) by turning on Details pane.

 

Also you can present "tags", "date taken", "camera model" etc as columns in a folder listing. This info can be viewed, or sorted by, for many images together - as well as searched for.

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New Here ,
Feb 19, 2020

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I've installed Yoast Seo but there's no keyword add option

Entered the theme header.php and added the meta tags but not a single analyzer finds my keywords.

Tutuapp 9Apps Showbox

 

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Mentor ,
Feb 19, 2020

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Have you downloaded the images shown by your site gallery, and checked whether metadata is present there? Some systems will omit all but basic metadata from any downsized versions / thumbnails which they create on the fly, perhaps to keep the filesize down or for other performance reasons.

 

In that case an original might need to be uploaded which will not require downsizing. 

 

Also LR export needs to have not left off this metadata. For example, if using a Publish service, that has got its own Export configuration which has metadata options.

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Mentor ,
Feb 19, 2020

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I've just taken a look at Yoast and it doesn't seem designed to drill through to that info.

 

It seems to deal with text content within, and keywording / hashtags applied onto, an entire e.g. blog entry or social media post. That's what the search engine is being helped to find. Not the incidental metadata of an externally linked image which happens to appear within that (virtual) webpage; and perhaps within many others too. This image's filenaming and any meta tags applied onto its container, may get included in this analysis since those will be seen in this particular item's HTML.

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Explorer ,
Feb 22, 2020

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Do be aware that the new default seems to be for CC to delete old versions when updating, and doing this can delete all keywords and workspaces. Being sure to have a backup of the relevant keyword files before updating will save you my loss of  ten years keywording.

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