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Smart Collection Error - Rule Not Working

Community Beginner ,
Mar 25, 2020

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I have several smart collections that address photos in specific states. They all seem to work as expected, as do my other smart collections, except the one for "Oklahoma". The instruction is pretty simple: flagged photos with the word "Oklahoma" in the keywords and without "animals, animal, birds, bird, mammal, mammals" in the keywords. But some of my Alaska photographs are showing up in this collection and they do not have Oklahoma in the keywords. There are also photos of one of my grandduaghters with only her name in the keywords being added to this collection in error. I have tried deleting the collection and re-writing the rule but the same thing happens. I have removed it from the collection set and made it a single collection but it still adds the extra photos. If I remove the reference to animals, I get several thousand more photos in the collection. Here's the rule in question. It adding several photos without "Oklahoma" in the keywords.

Smart Collection Error.jpg

 

 

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Smart Collection Error - Rule Not Working

Community Beginner ,
Mar 25, 2020

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I have several smart collections that address photos in specific states. They all seem to work as expected, as do my other smart collections, except the one for "Oklahoma". The instruction is pretty simple: flagged photos with the word "Oklahoma" in the keywords and without "animals, animal, birds, bird, mammal, mammals" in the keywords. But some of my Alaska photographs are showing up in this collection and they do not have Oklahoma in the keywords. There are also photos of one of my grandduaghters with only her name in the keywords being added to this collection in error. I have tried deleting the collection and re-writing the rule but the same thing happens. I have removed it from the collection set and made it a single collection but it still adds the extra photos. If I remove the reference to animals, I get several thousand more photos in the collection. Here's the rule in question. It adding several photos without "Oklahoma" in the keywords.

Smart Collection Error.jpg

 

 

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LEGEND ,
Mar 25, 2020

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In Library Module, over on the right, the keyword list (not at PC, am I remembering wrong?) for Oklahoma, click on the right to see all photos with that keyword. Then give all the ones that should not have that keyword a color label to make  them stand outand to filter on.

 

Then look atkeywords assigned to each, looking fir some form of Oklahoma in it.

 

 

 

Just another Adobe customer; My Sys; APP: LRC 9.4, PS 21.2.1; CMP: WIN WS 16GB OS 10 v1909 (18363), mid 2015 MBPr 15” 16GB MACOS 10.15.6; 4K EXT DSPY; CAM: Canon 5D Mk III, Fuji X-T3

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Community Beginner ,
Mar 25, 2020

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I have carefully searched keywords for several of the photos that are in error. None have "Oklahoma " in any form. The photos of my granddaughter have only her name in the keywords.

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LEGEND ,
Mar 25, 2020

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Might want to consider changing for the correct photos the keyword Oklahoma, to /State/Oklahoma. Change your catalog criteria to that, see what happens

 

 

Just another Adobe customer; My Sys; APP: LRC 9.4, PS 21.2.1; CMP: WIN WS 16GB OS 10 v1909 (18363), mid 2015 MBPr 15” 16GB MACOS 10.15.6; 4K EXT DSPY; CAM: Canon 5D Mk III, Fuji X-T3

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Community Beginner ,
Mar 25, 2020

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That would be several hundres images and something would probably get missed or missed in the future. In any case "Oklahoma" is working. The problem is the rule is finding photos that do NOT have Oklahoma in their keywords.

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Most Valuable Participant ,
Mar 25, 2020

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Two possibilities:

 

1. You've got some other keyword X that has "Oklahoma" as a synonym.  For a photo assigned X, the keyword will show up as "X" in the Keywording panel but the smart collection criterion "Keywords contains words Oklahoma" will match it. 

 

2. You've assigned some keyword Y to the photo, and Y has an ancestor keyword in the hierarchy containing the word "Oklahoma". For a photo with Y, the keyword will show up as "Y" in the Keywording panel but the smart collection criterion "Keywords contains words Oklahoma" will match it. 

 

Don't rely on your memory here.  Do Metadata > Export Keywords, open the exported text file in a text editor, and search for all instances of "Oklahoma".

 

[Use the reply button under the first post to ensure replies sort properly.]

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Community Beginner ,
Mar 26, 2020

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OK. That does seem to be the problem. I found a long list of completely unrelated words apparently related to Oklahoma. How do I break these relationships?

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LEGEND ,
Mar 26, 2020

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How related? And are they keywords, form of keywords?

 

Just another Adobe customer; My Sys; APP: LRC 9.4, PS 21.2.1; CMP: WIN WS 16GB OS 10 v1909 (18363), mid 2015 MBPr 15” 16GB MACOS 10.15.6; 4K EXT DSPY; CAM: Canon 5D Mk III, Fuji X-T3

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Most Valuable Participant ,
Mar 26, 2020

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[This post contains embedded images that don't appear in email. View the post in your Web browser to see the images.]

 

"I found a long list of completely unrelated words apparently related to Oklahoma."

 

By "related", do you mean those keywords are child keywords of Oklahoma?  E.g. does the Keyword List panel in the right column of Library look similar to this:

 

Untitled.png

 

If so, you you can just drag those keywords to the top level so that they're no longer children of Oklahoma. To drag multiple keywords at once, click the first one, then cmd-click (Mac) or ctrl-click (Windows) subsequent keywords, then click and drag one of them to the top level.

 

Also, in the Keyword List panel, right-click Oklahoma and make sure Put New Keywords Inside This Keyword and Put New Person Keywords Inside This Keyword are both unchecked.

 

[Use the reply button under the first post to ensure replies sort properly.]

 

 

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Community Beginner ,
Mar 26, 2020

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Yes that is what the list looks like. I have unchecked the "put new keywords into this.." option. I can either check or highlight (or both) the child keywords in my list but they will not drag. What am I missing?

 

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