Offline photos are OnLine

New Here ,
May 02, 2021 May 02, 2021

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I have just bought 2021 PS E&P.

I probably have several questions mixed in together here...

 

I had my 1TB USB drive in the computer with my pictues on it and decided to import it.

That worked OK.

But then I learn that there is the option to import with type offline.

Well that seems good in that I hve sevaral USB keys, drives etc. which often connect as drive E: for example and PS seems to like to use the same drives letters, so gets confused unless its offline.  Makes sense.

How can I convert my E drive that PSO thinks is not a USB drive into an off line type config. I just want to import the thumbnails, not the photos.

I have done some testing and I cannot seem that any of the helps line up with the software that I have.

For exmaple when I try to Camera/cards it does not find the E. Drive that I have.

Do I have to delete the catalogue for E currently then go back and import again properly. Can I convert to Offline, from on line.

I cant see any helps on this type of topic. Seems odd as PHO have been around for a while I think ??

Thanks

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How to, Import and export

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Most Valuable Participant ,
May 02, 2021 May 02, 2021

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E&P ? Is this question about Photoshop Elements?

PSO? PHO?

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Adobe Community Professional ,
May 02, 2021 May 02, 2021

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@defaultxlrv44lqhucg wrote:

I have just bought 2021 PS E&P.

I probably have several questions mixed in together here...

 

 

Moved from Photoshop to Photoshop Elements. 

 

Questions for Premiere Elements should be posted here:

https://community.adobe.com/t5/premiere-elements/bd-p/premiere-elements

 

Jane

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Adobe Community Professional ,
May 02, 2021 May 02, 2021

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First, you write;

"But then I learn that there is the option to import with type offline."

That's true, but that's only an old optional legacy feature used when CDs were the only external media to store your images. Storing 'offline' means keeping the photo files in their original media (the CDs) and keeping the catalog on your computer. The situation is the same today with your external USB drive, except that no relatively small 'previews' are created on your computer and files are seen as 'missing' or 'disconnected' if the external USB is absent. That was important when you had your library stored in many CDs.

External USB drives are now considered just like any internal drive. The option to store the 'previews' for offline media is still there for CDs, DVDs and other media like photo cards or even thumb sticks. Thumb sticks can be considered either like external or internal like the USB drives. I don't use networks, but I believe that they can be managed as 'offline', not sure at all.

It's an option you can tick if you choose to 'Import' from camera or card reader'.

So today, practically nobody uses that legacy feature. With external media, either you use USB external drives which are considered as internal by PS, or you 'Import from camera or card reader' which downloads the files where you want on your computer. If the external USB drive is not connected, it's not 'offline', the files are 'missing' or 'disconnected' until you plug in the external drive.

 

Then:

If you describe exactly which workflow you want to use to manage various external drives, we can help you about good management practices.

 

 

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New Here ,
May 02, 2021 May 02, 2021

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Your answer is helpfull thank you. I didnt see any of that anywere.

The problem from my novicle point of mind is that it appears that when I plug in another drive and then import it from the same drive letter it is being identifyed as being from Drive E: Which is true. But which physical drive archive.  My Work Picture Drive, Famly Picture drive, Active Files Drive. with differnt media types eg. Various USB Drives, several USB Sticks. It doenst really identify where it is from, which drive. 

 

Then part B would be so lets say I want to use two drives at the same time. But I have imported them all as Drive E: But now with two drives one is Say E: and the other is drive F:. What happens now ?

Regards

 

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Adobe Community Professional ,
May 02, 2021 May 02, 2021

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So, the issue is to manage different external drives in a way where the organizer and Windows always identify together the external 'volume' instead of assigning the first available letter when you plug it in.

The organizer uses not only the drive letter identification, but also the internal serial number or the name of the volume.

Only the letter changes when you plug it in.

That's something you have to take into account. The general solution is to use the Windows Explorer function to assign a different drive letter, leaving the first drive letters free for other device types. Start with the letters M, N, P for instance.

(Do a Google search for that feature).

Your catalog stores a description of each volume, internal or external, drive or partition, in a dedicated table storing the three above identifiers. The main one is the serial number. That means that if you have two volumes with different serial numbers but with the same current letter drive, the catalog will recognize the right volume... in optimal situations.

If you copy your folder tree from a disk to another and assign the same letter, the organizer will recognize that it's a different drive and show all your files as disconnected. You'll need to reconnect all, which may be next to impossible.

 

- So, the first thing to do is to assign new letters in the second part of the alphabet to each new external media.

They will keep their letter in all circumstances.

- To move your catalog to a different drive, use the backup and restore recommended workflow:

https://helpx.adobe.com/photoshop-elements/kb/backup-restore-move-catalog-photoshop.html

Or in the folder panel in tree view, move the folder tree to the new drive.

- The best practice is to have a single catalog unless they don't share any common media. A single catalog can reference many different drives. If you don't have enough letters (many cardss or sticks), you should consider moving their contents to different master folders on an USB drive.

- When you use the backup and restore process, the catalog folder is also restored in the destination drive and folder. You can move it back to the default location on your computer if you want.

- If you restore a catalog referencing several volumes (drives or partitions), the restore will be on your destination drive, each original drive being restored under its master folder. That makes the number of drive letters more manageable.

 

 

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New Here ,
May 02, 2021 May 02, 2021

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Thanks you thoughts are helpfull and well thought through. Im going to explore. 

One of the frustrations with Windows 10 and the world today is security. Thus I never log in as administrator but always a user. This makes it a little harder for virus's etc from changing the settings on the computer. However some things like the disk management is not available to me as a local/user, where I think i have to change the USB settings. I will have to login as local/admin and look at those settings. I'm not sure how it will affect my backup drive which also uses drive E:  But I will take a look.

Thank you however.

 

By the way is there any way that all users on this computer can have the same preferences for PS Elements/Preimeir/Organizer. 

I'm the only user but if I log in as Local/admin then it does not pick up my settings and I have to dupliate them from memory from my Local/User account on the computer. While I see the purpose, I dont suppose there is a way that all users can have the same settings configured.

Regards

Thanks again.

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Adobe Community Professional ,
May 02, 2021 May 02, 2021

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quote

Thanks you thoughts are helpfull and well thought through. Im going to explore. 

One of the frustrations with Windows 10 and the world today is security. Thus I never log in as administrator but always a user. This makes it a little harder for virus's etc from changing the settings on the computer. However some things like the disk management is not available to me as a local/user, where I think i have to change the USB settings. I will have to login as local/admin and look at those settings. I'm not sure how it will affect my backup drive which also uses drive E:  But I will take a look.

Thank you however.

 

By the way is there any way that all users on this computer can have the same preferences for PS Elements/Preimeir/Organizer. 

I'm the only user but if I log in as Local/admin then it does not pick up my settings and I have to dupliate them from memory from my Local/User account on the computer. While I see the purpose, I dont suppose there is a way that all users can have the same settings configured.

Regards

Thanks again.


By @ccm288

I'll leave other Windows experts comment on those admin issues. I am also the only user of my computer and I only log in as an admin when it's necessary. For our purpose, which is managing external drives, I don't need to.

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New Here ,
May 02, 2021 May 02, 2021

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Understood.

Thanks.

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