Anything 'long-form' should NOT use the old "stand-alone" structure of Premiere Pro.
Their Production model is what you should be using. I even use it as a solo operator, as it's just too slick.
It's completely different in structure. You create a new Production, name it, and tell Premiere what drive/folder it lives in. Premiere creates a Production folder of that name on-disc, and a Production file inside it.
From the Production panel, you right-click and create folders to organize the structure of your project. And subfolders, as needed. Within those you create project files, to hold assets. More like bins in stand alone projects. It's odd at first, but it's so easy to use once you get going that working in old-style separate projects seems a total nightmare.
So for a feature documentary ... you might have:
Production folder, with subfolders of Sequences, New Media, Archival Media, Archival Stills, Audio, and Graphics.
The New Media folder might have subfolders by location, subject, person/s involved, whatever. And within those folders you would create projects and import the specific media.
The Sequences folder would have subfolders as you need for say Rough Cuts, Mainline Edits, and Final Edits.
So after creating your Production, you go to the Rough Cuts project, create a new sequence. In the Production panel, open the media folders, and open the projects with the media you need as new tabs of that panel. Now simply drag/drop the media onto your sequence in the Timeline panel, and start cutting.
Premiere only needs the reference to the project file the clips come from in the Rough Cut sequence project ... it doesn't duplicate the assets in that project file like a stand-alone version would have to.
This model means the amount of data Premiere actually loads into RAM/cache at any one point is miniscule compared to what it would use with a single project holding all that data. As ... every bit of metadata for that project would have to be living 'live' in RAM/cache, and in a Production, the only bits in RAM/cache at the moment are the ones in the currently used sequence.
And ... those folders you make to organize the production? They're all actual folders on disc. And although you can store the assets for the projects in the folders with the projects, they recommend you setup a parallel folder structure for your media.
Neil
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