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1

very large project metadata handling experiences

Community Beginner ,
Jun 20, 2025 Jun 20, 2025

hi guys and girls,

 

i am preparing the workflow for a project that will contain a lot of( like 10 000 or more ) clips

every single clip will be tagged in the "description" field of the dublin core metadata.

 

i am not convinced (from my own experience) that premiere can handle that size of a project..

there will be no timelines containing an excessive amount of clips, but the whole project needs to be searchable with search bins.

 

does anyone have experience with projects like that?

any other ideas how to make such an amount of clips searchable via metadata?

 

thanks for your input and experiences regharding this matter!

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Editing , Export , Import
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Adobe Employee ,
Jun 20, 2025 Jun 20, 2025

Hey there,

Thanks for the message. Welcome to the forum. I hope we can find another community member which has undertaken such a large project. Personally, I have a Production, which contains many projects within it. I would say I have hundreds of clips, perhaps thousands, and I have been able to manage this "travel" project as a Production for almost a decade. I would say, set up a Production, and then test to see if your workflow is going to be OK for you regarding your search query. Let us know any hurdles you face. 

 

Thanks,
Kevin

 

Kevin Monahan - Sr. Community & Engagement Strategist – Pro Video and Audio
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LEGEND ,
Jun 20, 2025 Jun 20, 2025

You don't sound like you have experience with Premiere's designed process for massive projects, called Productions. Which has handled a decent number of major movies, and a ton of episodic and doc work for the last few years.

 

Do not use the old stand-alone workflow for that. In fact, I even use Productions mode for nearly all my work, in my small shop. So all my b-roll, sound libraries, graphics, template sequences, everything is available for any project for any client/personal need. Without duplications or anything.

 

It's a very different process though. You tell Premiere to create a new Production, it creates a Production folder on disc, with the prodset Production file inside it.

 

And you see an open panel. Right-click and build your organization for your project.

 

Right-click to make folders for basic things like Media, Sequences, Sound, Graphics, whatever.

 

Inside those folders make subfolders as needed for specific organization work.

 

Finally, right-click create projects to house things ... similar to 'bins' in the old workflow.

 

So you might have your Media with say subfolders by day or camera or whatever. Inside those you have projects for specific types of media.

 

In your Sequence folder, create a new project for stringouts. Grab clips from the Media project, drop onto your timeline. Start your stringout.

 

And on through the project. No duplication, just ... works.

 

And the best docuementation Adobe has produced gives a lot of information written well, probably beause Jarle Leirpoll did most of the writing.

 

Premiere Pro Productions Introduction

Using Productions in Premiere Pro

Adobe Long-form and Episodic Best Practices Guide 

 

Jarle’s blog expansion of the pdf Multicam section: Premiere Pro Multicam

 

 

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Community Beginner ,
Jun 23, 2025 Jun 23, 2025

hi,

thanks for the reply.

yes, i do agree the productions workflow is the way to go.

i only have one question that i could not really find an answer to:

can i do a search bin that finds metadata tags across all media clips in a production?

it is crucial for this specific project to be able to find metadata tags in this huge amount of media files.

the sequences will be rather simple and short, so i am not worried about that. all i need is to be able to tag and find tags in all the files within the project (production)

 

thanks a lot for your input!

 

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LEGEND ,
Jun 23, 2025 Jun 23, 2025

Cross-project searching is the major glaring weakness of Productions. I think they might be trying to solve that, as it is a rather wide-spread issue.

 

But other than that it's so freaking useful one tries to get around it. As Productions solves far more problems than it creates. But ... we just want it perfect, right?   lol

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Community Beginner ,
Jun 23, 2025 Jun 23, 2025

so, if i understand you right, you cannot search for metadata tags in an entire production? only within one project of a production? hmmmmm....thats not good.

given that, i could as well just have a normal project with all the video files imported.

my big concern is, that from my experience premiere does not really handle projects with very large numbers of files well.

and i am not talking about very long sequences, that will not be necessary.

i am only talking about lots of bins with lots of clips.

i tried bridge, but that does not seem to work well either.

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LEGEND ,
Jun 23, 2025 Jun 23, 2025
LATEST

Even if your media is in one project, but sequences are in another, working with Productions, you will normally get better playback/processing than in a stand-alone setup.

 

 

Adobe staffer Karl Soule has several very good YouTube videos explaining how-to on a lot of Productions things.

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