In both RH 2019 and RH 2020, what is best practice when assigning condition tags? Specifically, I have two condition tags, based on the role of my end user:
The DCF filter is working great. However, I have two questions.
PS: I apologize, I misspoke earlier. I didn't realize that, even though some books/pages in the TOC have no condition tags assigned, their underlying topics do have condition tags in the Contents Panel (screenshot, below).
So my question becomes this: what's the use of assigning condition tags to books/pages in the TOC when I've already assigned condition tags to topics in the Contents Panel? Which one has priority, if any?
Also, what is best practice -- applying condition tags in the Contents Panel or the TOC?
Depends what you want to do.
Putting a topic in a TOC gets it into the build. If you want to exclude a topic from a particular build, then you would tag the topic and create an expression to exclude topics with that tag.
Maybe though you have a lot of topics that need to be in the build but you only want them to be access from other topics. Putting them in the TOC to get them in the build is essential but you don't want the user to see a massive unwieldy TOC. In a simple scenario you would put them in the TOC and then select the Hide option. That will hide them from the TOC in every build. Sometimes though you only want to hide them in the TOC in certain builds. Then you would tag the topic in the TOC so you can use an expression that means it is still in the build but doesn't show in the TOC. They can be found by searching or the index, not the TOC.
See www.grainge.org for free Authoring and RoboHelp Information
Oh! Okay, I'm getting it, now.
Thanks much for that rundown, Peter. That's plenty for me to work out what I should do.