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How to delete images permanently from the entire project folder

New Here ,
Oct 23, 2023 Oct 23, 2023

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Hi, our teams uses RoboHelp (2017) for quite a long time now and our projects contain many many topics and also images and are updated regularly (new segments, new images, new topics). From time to time, of course, we replace outdated images with new ones.

What we do is: we delete them in the editor of the topic and just save it. However, the images are still existent in the local project folder. We just noticed that, so the simplest workaround (any time you delete an image in RoboHelp, make sure to delete it in the local folder as well) doesn't work.

As a result, we have a lot of files in the local project folder which are not needed anymore.

 

How can we delete the images for good? Is there a special setting or workaround?

Or maybe, is there a view, pod or any way to see which image files are really used within the project topics (so that we can manually delete all the others)?

 

Gracteful for any hints regarding this issue.

Best regards

Ann-Kathrin

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correct answers 1 Correct answer

Community Expert , Oct 23, 2023 Oct 23, 2023

Unused FIles should help.

 

image.png

 

Make sure you backup your project first in case you delete something you didn't mean to.

________________________________________________________

My site www.grainge.org includes many free Authoring and RoboHelp resources that may be of help.

 

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Community Expert ,
Oct 23, 2023 Oct 23, 2023

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Unused FIles should help.

 

image.png

 

Make sure you backup your project first in case you delete something you didn't mean to.

________________________________________________________

My site www.grainge.org includes many free Authoring and RoboHelp resources that may be of help.

 

Help others by clicking Correct Answer if the question is answered. Found the answer elsewhere? Share it here. "Upvote" is for useful posts.

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New Here ,
Oct 24, 2023 Oct 24, 2023

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Thanks for this, Peter. In all the years using RoboHelp, we didn't know that this window (Unused files) existed. Thank you! That helps a lot!

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Community Expert ,
Oct 23, 2023 Oct 23, 2023

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I'd add further caution to Peter's suggestion.

 

Always double-check that a listed file really isn't required.

 

For example the apj and brs files generally are required. Or maybe you have baggage files that you don't link to but want to distribute with your help; those show up as unused. Or if you reference background images in your stylesheet, those images will show up as unused.

 

A handy tip is if it's a normal, non-Robohelp file (pdf, image, doc etc), and it doesn't appear anywhere in the Project Manager pod, it should be okay to delete. (Although I admit, browsing through the folder structure of a large project can be tedious...) 

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New Here ,
Oct 24, 2023 Oct 24, 2023

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Thanks for your answer. You're absolutely right.

But fortunately we already know the RoboHelp file extensions and for what the specific files are needed, so I would (as you suggested) only delete the unused image files (png/jpg format).

And I came across another useful search option. You can search specific file names "in the source code" and if there is no match in the project, you know that the file is really not used in the html files.

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