Hi RH community,
I have a few questions regarding the after-publishing stage.
I have not published my output yet. We are going to publish the output to a (company) SharePoint location. I'm currently working on setting up the SharePoint connection.
I have not been able to answer the below. And hope that you can help:
Thanks very much in advance! I appreciate all your help & input.
I can't help with most of your questions, but wanted to be sure you know there are two different uses for Sharepoint.
1. Using Sharepoint for source control. In this method you store your source files (the Robohelp project and topics you edit) in Sharepoint. This is for version control purposes and working with multiple authors. You don't share these with staff or customers. Editing your source files will not impact your audience as you are not touching the published files they will use.
2. Publishing output to sharepoint. This method publishes your output to sharepoint for access by your audience. The files are only updated when you click the Publish button, so editing topics will not affect what your audience sees (until you re-generate and publish).
I imagine your audience would need read access to the document library that you publish to. (I have no idea what's required, but your Sharepoint Admin should know).
Whether it's accessible only to internal staff or external customers also depends on how the server is configured, I believe, and your Sharepoint Admin would be best placed to help.
Not being a SP user, here's my 2 cents worth: