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Can I hide an existing topic from view in TOC and Search?

New Here ,
Jan 14, 2019

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I've seen several approaches on this forum for ways to create a help topic and mask it from specific users, or from everyone except via a link.  However, all those approaches seemed to require creating the help topic in a specific way.  We have a situation where the topic already exists, and we would like to hide it from all users temporarily.  The existing topic is out of date and needs to be revised, but we are unable to revise it until some decisions are made by administrators.  In the meantime, we don't want people misled by the old procedures.  Is there a simple solution for this?

Many thanks in advance.

Amelia Ketzle

Business Intelligence & Technical Services

SIU Foundation

Adobe Community Professional
Correct answer by Peter Grainge | Adobe Community Professional

There are various routes but assuming you are not using the new 2019 version, go to Edit > Pod > Conditional Build Tag. Create a new tag called Exclude or similar.

Then go to the Topic Properties and apply that tag.

In your output create a new Build Expression. Select Exclude and then generate.

You should no longer be able to access that topic.

It will automatically be hidden from the TOC but any cross topic links will be broken.. To avoid that, you need to apply the tag to those links as well.


See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

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Can I hide an existing topic from view in TOC and Search?

New Here ,
Jan 14, 2019

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I've seen several approaches on this forum for ways to create a help topic and mask it from specific users, or from everyone except via a link.  However, all those approaches seemed to require creating the help topic in a specific way.  We have a situation where the topic already exists, and we would like to hide it from all users temporarily.  The existing topic is out of date and needs to be revised, but we are unable to revise it until some decisions are made by administrators.  In the meantime, we don't want people misled by the old procedures.  Is there a simple solution for this?

Many thanks in advance.

Amelia Ketzle

Business Intelligence & Technical Services

SIU Foundation

Adobe Community Professional
Correct answer by Peter Grainge | Adobe Community Professional

There are various routes but assuming you are not using the new 2019 version, go to Edit > Pod > Conditional Build Tag. Create a new tag called Exclude or similar.

Then go to the Topic Properties and apply that tag.

In your output create a new Build Expression. Select Exclude and then generate.

You should no longer be able to access that topic.

It will automatically be hidden from the TOC but any cross topic links will be broken.. To avoid that, you need to apply the tag to those links as well.


See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

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Adobe Community Professional ,
Jan 14, 2019

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Peter Grainge

www.grainge.org

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
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Adobe Community Professional ,
Jan 14, 2019

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Why not just apply a conditional tag to the topic and then use a build expression to exclude the topic from the build?

When you can revise it, then remove the tag.


See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
The black Reply link nests replies and they sort out of order.

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New Here ,
Jan 14, 2019

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This is where I betray my novice...I haven't used conditional tags or build expressions at all.  I'll have to look into how to do that.

Thank you for the response!

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Adobe Community Professional ,
Jan 15, 2019

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There are various routes but assuming you are not using the new 2019 version, go to Edit > Pod > Conditional Build Tag. Create a new tag called Exclude or similar.

Then go to the Topic Properties and apply that tag.

In your output create a new Build Expression. Select Exclude and then generate.

You should no longer be able to access that topic.

It will automatically be hidden from the TOC but any cross topic links will be broken.. To avoid that, you need to apply the tag to those links as well.


See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
The black Reply link nests replies and they sort out of order.

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New Here ,
Jan 18, 2019

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Thank you, Peter.  I will try that!  I am on version 10, which I understand is very old. 

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Adobe Community Professional ,
Jan 18, 2019

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Yes but those features were there.

If your output is WebHelp, it may not render correctly in modern browsers. If it is a CHM, you should be fine.


See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
The black Reply link nests replies and they sort out of order.

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