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How Do I Turn Off Search on Glossary Definitions

New Here ,
Feb 12, 2016

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RH11 WebHelp. Novice/Intermediate Search Experience. Large Merged Project. I do not want the user search to pick up terms in a glossary definition. Seems to give certain pages too many hits and elevates topics in the Search Results that should not be elevated. Confuses my users and I do not see how to turn it off anywhere.

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How Do I Turn Off Search on Glossary Definitions

New Here ,
Feb 12, 2016

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RH11 WebHelp. Novice/Intermediate Search Experience. Large Merged Project. I do not want the user search to pick up terms in a glossary definition. Seems to give certain pages too many hits and elevates topics in the Search Results that should not be elevated. Confuses my users and I do not see how to turn it off anywhere.

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LEGEND ,
Feb 19, 2016

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I don't believe this is possible. When creating output, the glossary definitions are converted to regular text. So the search doesn't know the difference.

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New Here ,
Feb 19, 2016

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Bummer…

ELLEN BITTNER Senior Technical Writer

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New Here ,
Feb 19, 2016

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Rats. Thanks!

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LEGEND ,
Feb 19, 2016

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Hi there

One way you could achieve this would be to ignore the built in RoboHelp glossary function. Then create a normal topic that contains Glossary Terms and Definitions and link to that topic as needed.

Benefits are:

From the Topic Properties you are able to tell RoboHelp to exclude this topic when searching.

tmp1.png

In a topic that functions as a Glossary, you would also have the ability to include supporting images as well as hyperlinks.

tmp2.png

Cheers... Rick

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New Here ,
Feb 19, 2016

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Thanks – that’s a possibility both for restricting search and  the whole images ability (very attractive). Still… shoot. Was hoping to make use of built-in functions. Good food for thought though – awesome!

ELLEN BITTNER Senior Technical Writer

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Explorer ,
Jan 06, 2017

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This is a very good idea.

Is it  then possible to make a Topic display on the Robohelp tool bar at the top?

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Adobe Community Professional ,
Jan 06, 2017

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rwrich21​ - not quite sure what you mean by that - can you add a screenshot to illustrate what you're talking about?

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LEGEND ,
Jan 06, 2017

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Hi there

Totally depends on the output type.

In WebHelp you have the option of adding buttons to the main toolbar. And you can easily configure a button added that way to point to a topic.

In CHM (Microsoft HTML Help) you have two "custom" buttons that may be added. Again, you just point your button to a topic.

If it's Responsive HTML 5 or FlashHelp, you are likely in a bit of a pickle, as those output types aren't all that easy to customize and add buttons to.

Cheers... Rick

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Adobe Community Professional ,
Jan 06, 2017

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Man, Rick, your crystal psychic ball must be fine-tuned to figure that one out (LOL)! 

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LEGEND ,
Jan 06, 2017

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LOL, I dunno. I mean, the thread seemed to provide all the information. Basically I had replied showing how to make a glossary page using a simple topic. So it seemed to me that the person was wanting to know if one could then have a toolbar button that would open the Glossary topic. At least, that's what I interpreted. Maybe I'm wrong. LOL Only rwrich21​ can say for certain.

Cheers... Rick

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