Manually Add Word docs as "linked documents"

Contributor ,
Nov 09, 2016 Nov 09, 2016

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On a network drive within the folder structure, there are 173 folders that have Word documents that I want to link from the network to my RoboHelp project. Is there a way to add these documents as linked documents all at once without navigating to each of the 173 folders?

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Contributor , Feb 07, 2017 Feb 07, 2017
The following is a snippet from my rhWordDocs.apj file. For each of the Word documents I'm linking to, the "template_name" value is blank. Where is that set within RoboHelp?<word_doc><file_name>S:\Disaster Recovery Planning\_____DisasterRecoveryDocsSingleFolder\Refresh  MDR from REL and wipe.docx</file_name><settingsflag>0</settingsflag><afolder>Refresh  MDR from REL and wipe</afolder><pfolder></pfolder><type>2</type><location>2</location><flags>1073741824</flags><cshstring>TopicAlias</cshstring...

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LEGEND ,
Nov 11, 2016 Nov 11, 2016

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Are you up to some scripting? With a script, you can traverse all directories and link every word document that you find.

If I had to make such a script, it would probably take me 2 hours. So unless you want to do this exercise more than once, you may be better of going through the folders manually.

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Contributor ,
Nov 11, 2016 Nov 11, 2016

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I was hoping to edit a config file like when I used to edit project files with Notepad in my WinHelp projects years ago. I think after I have the Word docs linked and after I have updated RoboHelp to create HTML files for each, I will look at what the .fpj files look like. Maybe I can manipulate them with some find / replace actions. And you’re right – this is a one-time task so looking @ the FPJ file will be a “when I have time” kind of fun project.

Thanks

Paul

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LEGEND ,
Nov 11, 2016 Nov 11, 2016

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Well, you can edit the rhWordDocs.apj file if you want to do it below the surface. It's just an XML and you can create links that way.

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Contributor ,
Nov 11, 2016 Nov 11, 2016

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William,

I have to prep for a meeting in 20 minutes so I can’t roll up my sleeves and work on this at the moment, but you just made my day!!!!

Paul

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Contributor ,
Feb 07, 2017 Feb 07, 2017

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The following is a snippet from my rhWordDocs.apj file. For each of the Word documents I'm linking to, the "template_name" value is blank. Where is that set within RoboHelp?

<word_doc>

<file_name>S:\Disaster Recovery Planning\_____DisasterRecoveryDocsSingleFolder\Refresh  MDR from REL and wipe.docx</file_name>

<settingsflag>0</settingsflag>

<afolder>Refresh  MDR from REL and wipe</afolder>

<pfolder></pfolder>

<type>2</type>

<location>2</location>

<flags>1073741824</flags>

<cshstring>TopicAlias</cshstring>

<authorstatus>0</authorstatus>

<status>3</status>

<template_name></template_name>

<cbt_mode>2</cbt_mode>

<buildtags></buildtags>

<toc_assoc>0</toc_assoc>

<index_assoc>0</index_assoc>

<glossary_assoc>0</glossary_assoc>

<override_flag>0</override_flag>

<gen_files>

<genfile>

<filename>Refresh  MDR from REL and wipe\Refresh__MDR_from_REL_and_wipe.css</filename>

<typeid>1</typeid>

<status>0</status>

<chksm>0</chksm>

</genfile>

<genfile>

<filename>Refresh  MDR from REL and wipe\Refresh__MDR_from_REL_and_wipe.htm</filename>

<typeid>0</typeid>

<status>0</status>

<chksm>0</chksm>

</genfile>

</gen_files>

<pattern>&lt;$paratext&gt;</pattern>

<asciionlyfilenames>0</asciionlyfilenames>

</word_doc>

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