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RH 2015. How can I quickly find out where bookmarks are being used?

Participant ,
Nov 25, 2015

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RoboHelp 2015.

I inherited topics from a writer who has left the company. One topic has a lot of bookmarks. The only way I've found to identify where the bookmarks are used is to save a Topic Properties report as an RTF and then search the RTF for each instance of the bookmark.

When I add a row to a table where each field has a bookmark, I need to understand the logic behind the bookmarks so that I can create a new bookmark and then create links to it from all appropriate places.

Does anyone know of any better way to do this?

Thanks.

Carol Levine

Adobe Community Professional
Correct answer by Peter Grainge | Adobe Community Professional

Customise the Topics Report to just show bookmarks.


See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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RH 2015. How can I quickly find out where bookmarks are being used?

Participant ,
Nov 25, 2015

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RoboHelp 2015.

I inherited topics from a writer who has left the company. One topic has a lot of bookmarks. The only way I've found to identify where the bookmarks are used is to save a Topic Properties report as an RTF and then search the RTF for each instance of the bookmark.

When I add a row to a table where each field has a bookmark, I need to understand the logic behind the bookmarks so that I can create a new bookmark and then create links to it from all appropriate places.

Does anyone know of any better way to do this?

Thanks.

Carol Levine

Adobe Community Professional
Correct answer by Peter Grainge | Adobe Community Professional

Customise the Topics Report to just show bookmarks.


See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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Adobe Community Professional ,
Nov 25, 2015

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This might not help, but you can see all the topics linked to a specific bookmark by expanding the topic in Project Manager to show the bookmarks, then right-click on a bookmark and select Show > Topic References.

BookMarkRefs.png

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LEGEND ,
Nov 26, 2015

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Or possibly Show > Topic Links?

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Adobe Community Professional ,
Nov 26, 2015

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I find that view much more confusing. The interface could do with...erm...modernising and streamlining.

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Participant ,
Nov 30, 2015

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Thanks, Amebr.

Neither option (Show Topic Links or Show Topic References) does what I need it to do. Even when you right-click on the bookmark, you only get the topic links/references. What I want is an easy to understand Link View or report for every bookmark in the project.

Carol

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Adobe Community Professional ,
Nov 30, 2015

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Customise the Topics Report to just show bookmarks.


See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
The black Reply link nests replies and they sort out of order.

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Participant ,
Dec 04, 2015

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Thanks, Peter.

I have done this and it makes the report less cumbersome to search. But it's still a cumbersome process.

I wish I could click on a bookmark and see a link view for it. Now I have to search the report RTF for each bookmark to find each topic where it's being used.

Regards,

Carol

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Adobe Community Professional ,
Dec 15, 2015

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If you right click the bookmark in Project Manager, there is an option Show > Topic Links. Any topic that has any link from the topic with the bookmark will be shown. Thus if the bookmark is in a topic with no other links other than from a topic that links to the bookmark, you have the information you want. Trouble is if the topic with the bookmark has other links to it, you will not be able to see which ones are to the bookmark.

Not ideal but it might help.


See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

www.grainge.org for free RoboHelp & Authoring info. Use the blue Reply button at the top to help me help you.
The black Reply link nests replies and they sort out of order.

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Participant ,
Dec 15, 2015

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Hi -

I'd already tried the Bookmark > Show Topic Links. It doesn't help because there are many topics that link to that bookmark.

In the end, generating a Topic Properties report, filtered for bookmarks, and then searching the report for "Links to bookmarks" seems to be the best approach. Tedious though.

It would be good to have a Reports > Bookmarks tab.

Meanwhile, RoboHelp 15 processes the report veeeerrry slowly and then acts as though it's not responding .

Happy holidays, Peter.

Carol

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