I'm not sure there is any good way around the problem you describe. Third party font management apps that would watch something like a font collection folder can solve certain problems, but they won't solve every problem.
I can see various good and bad situations possible with Adobe Font activation applying to a team of users. There are multiple people doing design work at my workplace, but none of us are using the same fonts. I wouldn't want my list of added/installed Adobe Fonts to swell due to what other co-workers are adding on their machines. Likewise, I wouldn't want someone else to remove fonts they're not using that end up deleting fonts I'm actively using on a project on my workstation.
Restricting designers to an approved list of fonts would be a dead end at my workplace. Every client/project has their own unique font needs or requirements. Many companies have brand guidelines that require specific fonts be used. It's likely those fonts would fall outside a pre-defined list of approved fonts.
Another headache I have is dealing with different flavors of a certain typeface. For example, there are many versions of Futura from different type companies. They all look the same at first glance. But they're all drawn slightly different and have slightly different metrics. If a hail storm breaks letter faces on a channel letter building sign, but I don't have the original art files I may have a hard time creating new artwork to make those replacement letters. The letters look like Futura, but which version? The situation becomes worse if the letters were artificially stretched or squeezed. Or maybe someone used Futura Now Variable, which has millions of possible axis combinations. In the end we may be forced to create patterns from the broken letters or their aluminum returns and cut the letters out of acrylic by hand.
Anyway, the point with all of that is I sympathize with your situation. Possible solutions have their own pros and cons.
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