cfmail - once a day

Ian,
Each outgoing email from each email account goes toward my total of 100,000 per month.

Dan,
I think the idea of looking through the database for vacant shifts and send those once a day is perfect. The host has an admin panel where I can schedule up to 5 tasks. I work around that by making 1 page with many cfincludes for the tasks I want run. :)

Thanks for the suggestions. I was going to do something foolish like write the "emails" to the database to be sent at the end of the day, but now I'll look for vacant shifts and send the email that way.

ctreeves wrote:
> I have a simple calendar tool I built for my wife's yoga studio.
> It's for the volunteer schedule.
>
> A person is assigned to a shift.
> If they can not work on that shift, they click a small x next to their name
> and the shift is indicated as vacant and an email is sent to all other
> volunteers letting them know that shift is now available.
>
> The problem is that about 80,000 were sent last month, and I went way over my
> shared plans limit. :) So this tool I built for her for free, and let the
> studio keep on my site, is costing me money. How'd that happen? :)
>
> Anyhow, before I implement a workaround, possibly sending email once a day in
> a batch to each user, does anyone have suggestions for a process to help reduce
> the total number of email sent?
>


Well first of all I think sending out the emails less often is great for
the users as well as you. I suspect more the one 'volunteer' may have
been putout by receiving dozens of largely repetitive mails.

Other then the once a day plan (or whatever schedule is workable) what
about combining emails? Does your plan count how many mails you send
differently if you send many mails to one person or one mail to many
persons?

I.E.
Is this-
To: Joe Smith
...
To: Jane Smith
...
To: Will Smith

Different from-
To: Joe Smith; Jane Smith; Will Smith