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Best application for (simple but beautiful) document repository

Forum|Forum|8 years ago
January 22, 2018
3 replies
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Building a 'how-to' guide for a small business, which comprises around 100 documents (PDF, Excel, Word - to be opened in their respective applications) which are stored on a network drive. Wanting to build a simple but impressive looking front-end offline site (to be opened in a browser) to access these documents (by category). Do you have any suggestions around the best application to build this in? I'm fairly tech-literate but not able to go beyond basic coding. Have the whole Adobe CC suite, hence why the question here.

Thanks!

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Correct answer Ben M

You might want to see if you can re-think the cloud option if pretty is what you need. Box has HIPAA compliant products that you have to specifically call their sales to talk to and setup for you:

HIPAA Compliant Cloud Storage & File Sharing | Box Healthcare US

OneDrive also has special ways to :

Microsoft Trust Center | HIPAA and the HITECH Act

Dropbox also has a HIPAA guide:

Dropbox Business and HIPAA / HITECH—an overview. – Dropbox

The short of this is, that most of these companies understand that not all data they store is public and if they want to compete they need to meet government standards of compliance for protecting such data. That would be my first option, second would be Nancy's Sharepoint option and third is really just a server with folders. If you can't integrate an app, it's a waste of money to try to buy a skin for Windows Explorer just to organize files. I would just stick with the basics here.

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Ben M

Correct answer

Community Expert

You might want to see if you can re-think the cloud option if pretty is what you need. Box has HIPAA compliant products that you have to specifically call their sales to talk to and setup for you:

HIPAA Compliant Cloud Storage & File Sharing | Box Healthcare US

OneDrive also has special ways to :

Microsoft Trust Center | HIPAA and the HITECH Act

Dropbox also has a HIPAA guide:

Dropbox Business and HIPAA / HITECH—an overview. – Dropbox

The short of this is, that most of these companies understand that not all data they store is public and if they want to compete they need to meet government standards of compliance for protecting such data. That would be my first option, second would be Nancy's Sharepoint option and third is really just a server with folders. If you can't integrate an app, it's a waste of money to try to buy a skin for Windows Explorer just to organize files. I would just stick with the basics here.

Nancy OShea

Community Expert

Essentially, I'm looking to store the documents in folders on the network drives and then create a nice looking front-end where the files are categorized with descriptions of contents

Isn't this exactly what SharePoint is for?

https://sharepointmaven.com/implement-document-management-system-sharepoint/

Nancy O'Shea— Product User & Community Expert

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simonw70580210Author

Participant

In some ways yes, although I am looking for something pretty and not cloud based

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Ben M

Community Expert

Is this for internal purposes for your own business or is this something for external clients? I ask because you make a contradictory statement that you want it offline to open in a browser. If it's offline it doesn't open in a browser.

For internal use, I would just use a file storage service for your businesss like OneDrive, Box, Google Drive, etc., etc. There's no need to dress it up too much if it's internal. It just needs to be organized and stored in such a way that things are easily accessible, and searchable. Plus if you use a service like those, your team can utilize the files whereever they go and you can restrict access to your organization only so that way no one can just download files as if they were public. I wouldn't try to make this more difficult then it needs or be or coding something yourself when there are so many solutions already out there.

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simonw70580210Author

Participant

Thanks for your reply. Due to data requirements (this is a healthcare environment), the data can't be stored on the cloud and will need to be held on our servers. Essentially, I'm looking to store the documents (essentially this is collectively a toolkit on how to conduct certain operations) in folders on the network drives and then create a nice looking front-end where the files are categorised with descriptions of contents etc. Not sure why its contradictory as a browser can open local files e.g. an HTML file stored on the network drive

BenPleysier

Community Expert

It is hard to know what you are thinking of.

In the past, I have had to develop similar applications, in one case I had the various documents categorised into different folders, e.g. all of the environmental documents go into the Enivironment folder. Then I used PHP code to retrieve a clickable listing of the folder so that when an entry was clicked upon, it would open the document.

Another way is to enter the document titles into a database This method is easier if you want a search function to search for a particular document.

In either case, the design of the index page(s) is entirely up to you. I prefer simplicity and functionality over eye candy. But that is because I am not a designer.

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