Safest way to transfer a document w/ sensitive info to a client online?
This one is a little off-topic but still web-related : I'm looking to transfer scanned copies of sensitive documents via web. So they're images of documents, rather than actual text documents (in other words, without OCR, you can't guess the contents). I'll likely use a PDF shell to bind the JPGs together in order.
First, I thought to do it via my web server this way :
- Scan and bind the pages into a PDF file
- Zip the resulting PDF file up w/ password protection
- Create a directory on my web server w/ password protection via .htaccess
- Place the pw-protected ZIP file there for the client to pick up
- Delete the ZIP file from the server when pickup is made (appx. 24-48h later)
My thinking was that should someone ever care enough to want to hack their way into this directory, they'll probably succeed (everyone eventually does, right?) but there will be nothing there 90% of the time. And if they should make it through during the 24-48h when something actually will, those docs will be zipped under a 2nd level of pw-protection. While I'm assuming there must be a million tools out there right now to crack open a protected ZIP, I was thinking that it would take a rather extraordinary set of circumstances to lead to an actual document breach.
But am I being naive about that?
A friend of mine working in I.T. sure seems to believe so. Said it's almost impossible to protect anything that's been uploaded to a web server, so he suggested I go with a pw-protected ZIP sent via encrypted email instead. He suggested that the minute I upload anything on my web server, the host will likely already have made its own copy of it (just because they can) and they'll have it long after I delete it from the server. I'm not someone who's ever been very comfortable uploading to clouds when it comes to personal IRL stuff, so I'm pretty easy to scare in this regard.
When I asked if there could be issues with HIS proposed method -- such as the clients not being able to decrypt the email on the other end -- he hesitated. So I'm thinking that solution isn't as viable as he's suggesting it is.
I realize the battle for internet privacy is ongoing and never ending… with new advancements being made on both sides every year... but I'm not looking for 100% full-proof as much as the safest bet at the moment.
Thanks!
