• Global community
    • Language:
      • Deutsch
      • English
      • Español
      • Français
      • Português
  • 日本語コミュニティ
    Dedicated community for Japanese speakers
  • 한국 커뮤니티
    Dedicated community for Korean speakers
Exit
4

Embedding PDF with Hyperlinks into Outlook

Guest
Nov 06, 2017 Nov 06, 2017

Copy link to clipboard

Copied

Apologize if this has been asked a million times.

I have a PDF I've created through Word with hyperlinks and I would like to embed it into Outlook and send out as a communication piece, however when I insert the PDF into the body of the email the PDF just shows up as one file and the links are not clickable. Is there anyway to accomplish this? I know the hyperlinks work correctly because if you open the file on it's own the links work .

Thank for your help

Views

113.8K

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
LEGEND ,
Nov 06, 2017 Nov 06, 2017

Copy link to clipboard

Copied

This idea cannot work at all. Some email apps will show a view of a PDF, it is true. Some will use Acrobat. Some will have live links. Some will be dead pages. Some will be a dead first page. Most will be an icon showing there is an attachment. If you want to design visual emails, you need to use a specialist app designed for that, which works in HTML, and bear in mind that many people turn off HTML, and many more turn off pictures.

Of course you can send a link to a PDF on your web site and this is recommended.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Nov 11, 2019 Nov 11, 2019

Copy link to clipboard

Copied

This is my workaround for this issue - I make the pdf an image. I snip the image with the snipping tool and place it in the email. (Not as an attachment) I then insert a shape - a rectangle around the text or image I want to hyperlink. I insert a hyperlink to the shape. Then I make the shape with no fill and no outline - so it is invisible. It works! You can then also attach the pdf to your email with your working links. 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Nov 13, 2019 Nov 13, 2019

Copy link to clipboard

Copied

You genius, thank you!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Jan 09, 2020 Jan 09, 2020

Copy link to clipboard

Copied

BEST ANSWER!  This worked swimmingly.  Searched for a long tiome for this simple solution!

 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Jan 25, 2020 Jan 25, 2020

Copy link to clipboard

Copied

This is great! I tried it but when sending it to an email address, the shapes tend to move out of the snippet. How do you ensure that the shape links are fixed to the PDF? Desperately trying to send a PDF newsletter bodied in the email but failing miserably!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Apr 22, 2020 Apr 22, 2020

Copy link to clipboard

Copied

Hello   Thanks - I tried your work around and it worked but when I sent the email, the links disappeared in the PDF when the user clicked to open the email.  Strange but the links were there when the user looked at the email in the 'preview' format in outlook (and did not click to open).  Any suggestions on this odd occurrence?  

 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Aug 31, 2020 Aug 31, 2020

Copy link to clipboard

Copied

Don't suppose anyone has a mac solution to this? Can't believe we can send a man to the moon but hyperlinks in a pdf over email are not possible...

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Sep 02, 2020 Sep 02, 2020

Copy link to clipboard

Copied

This is a great workout thank you! I am not sure if you would have something similar that works for an email signature.  I made a signature using Canva and had my social media icons hyperlinked but can't move that document over so I am just looking for a way to still use it.

 

Thank you!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Oct 13, 2020 Oct 13, 2020

Copy link to clipboard

Copied

Thank you!  Worked perfectly.  I just added my PDF in Outlook by inserting an object and then inserted the shapes.  

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Dec 01, 2020 Dec 01, 2020

Copy link to clipboard

Copied

Hi, what do you mean by "snip the image with the snipping tool"?  Thank you!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Mar 05, 2021 Mar 05, 2021

Copy link to clipboard

Copied

Brilliant, susanr!!!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
May 08, 2023 May 08, 2023

Copy link to clipboard

Copied

Hey, I have an update that worked for me and here's how I did it with the program I used. First, I opened a blank document in Word, then set my margins to 0, and inserted a picture from file, a full page PDF. Then in Word, I made shape, picked a square and changed the outline and fill to none and put it over where I needed the link. Then I selected all, and copied. Then pasted it into my outlook message without movement. The key was using Word as the step between Indesign and Outlook for me.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
May 16, 2023 May 16, 2023

Copy link to clipboard

Copied

Hello from 2023! Thank you; this helped. If it's just one link (like an rsvp), you can just insert the link right into the pdf that you embedded in your email instead of adding a shape.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Beginner ,
Mar 22, 2024 Mar 22, 2024

Copy link to clipboard

Copied

LATEST

But the PDF is actually an image in Outlook, so the link does not work. That's the entire issue. If PDF contents can be directly placed in Outlook email body, that would be best! But doesn't seem to happen. I came across a video from 2016 which showed it was possible. And another post saying 'Outlook does not allow it any more', so seems it was possible some time in the past. 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Sep 26, 2023 Sep 26, 2023

Copy link to clipboard

Copied

Appreciate this workaround for Outlook desktop, but the hyperlinks don't work in Outlook mobile. If anyone has a solution that works for both desktop and mobile, that would be great. It's surprising with all this technology, MS Outlook doesn't offer more capabilities for email design.

 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Jan 21, 2021 Jan 21, 2021

Copy link to clipboard

Copied

Hello 

thanks for the solution!  The process described (take .pdf, export as an image in email, insert links in rectangle shapes, remove fill color & border, send email)... this worked.  However, when the email

comes thru the links are moved to different locations of the email.  But, if I click to open the email, the links are in the correct location.  Is there something I should have done, differently?  I used JPEG... should I have used a diff image format, or does that matter?  Also... I put the links in a text box, then placed that text box onto the rectangle shape. I was not able to put the lin directly into the rectangle. 
Can you please assist?

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Jan 25, 2023 Jan 25, 2023

Copy link to clipboard

Copied

The "shifting" boxes is indeed a problem. It makes this solution unusable for me in my professional application. My thought original was to simply create a table in Outlook but only create one cell for the table. THEN...insert the image in the cell and size accordingly. THEN create a nested table inside of the single cell table and start creating rows/columns as needed and positon them in such a way to be directly over any "hot spots" on the picture that you would like to make links over. Then of course, make the borders on both the single celled table and the table nested above invisible and all links/shapes withing the nested table cells invisible and THAT (the table boundaries) would keep the rectangles/shapes from shifting.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines