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How to hide mail header from Outlook PDF Conversion

Community Beginner ,
Aug 15, 2018 Aug 15, 2018

After searching for days on this forum and online, I've been unable to find any solution to preventing header information from appearing on Outlook PDF conversions.  Capture.PNG

In the above example, you can see that Convert to PDF in Outlook automatically creates a header in the PDF file with this information.  Not only does it cause issues with formatting (forcing the layout of emails to be pushed down an inch or so) but there are plenty of circumstances where an email subject/author/date information may need to be hidden when printing.

What I've tried:

  1. Using the "Remove Hidden Information" option in Document Preferences.
  2. Deleting Document Information in the Document > Properties > Custom Tab
  3. Removing Header Information using the Edit PDF Tool (Convert to PDF does not actually create a header for this part)
  4. Adjusting the Print Defaults (Memo Style Print/Quick Print) to hide "Title" and "Fields" with Adobe Blank Font
  5. Set Adobe PDF as the Default Printer along with the 4th option
  6. Enable/Disable all variations of the PDFMaker Settings in Conversion Options in Outlook
  7. Using Automatic Archival to Create a Portfolio instead

All attempts have resulted in this header being printed in all emails. 

There are two benefits to using the PDFMaker Conversion as opposed to QuickPrint and using the Adobe PDF Printer:

  1. Portfolios allow for bulk operations on several emails as well as Automatic Archival for entire Outlook folders regularly
  2. PDFMaker preserves the HTML and Internet Print format for all graphics, tables, texts, page breaks, and layout options in emails so it looks ​much ​cleaner.
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1 ACCEPTED SOLUTION
Aug 15, 2018 Aug 15, 2018

Regrettably, there is no option to either ignore / not include the e-mail's basic header information in PDF created either via PDFMaker in Outlook or by printing the e-mail to the Adobe PDF printer driver instance.

Obviously, after the fact you can edit a PDF file to delete such text or redact it, but that is quite a bit of work.

I would recommend that you post a request for such a feature in PDFMaker at

Acrobat for Windows and Mac: Top (1739 ideas) – Share your feedback on Acrobat DC .

          - Dov

- Dov Isaacs, former Adobe Principal Scientist (April 30, 1990 - May 30, 2021)

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Aug 15, 2018 Aug 15, 2018

Regrettably, there is no option to either ignore / not include the e-mail's basic header information in PDF created either via PDFMaker in Outlook or by printing the e-mail to the Adobe PDF printer driver instance.

Obviously, after the fact you can edit a PDF file to delete such text or redact it, but that is quite a bit of work.

I would recommend that you post a request for such a feature in PDFMaker at

Acrobat for Windows and Mac: Top (1739 ideas) – Share your feedback on Acrobat DC .

          - Dov

- Dov Isaacs, former Adobe Principal Scientist (April 30, 1990 - May 30, 2021)
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Community Beginner ,
Aug 16, 2018 Aug 16, 2018
LATEST

I've both voted for this idea: https://acrobat.uservoice.com/forums/590923-acrobat-for-windows-and-mac/suggestions/33840460-don-t-c...

Don't capture bcc data when converting Outlook emails to PDF – Share your feedback on Acrobat DC

And submitted my own:

Option to HIDE email data from header using Outlook PDF Conversion – Share your feedback on Acrobat

I hope visitors will find time to vote for these and possible that the first idea is consolidated with my own since it is inclusive of the same need.  Thanks Dov.

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