I have created a MS Word document that i have converted into a pdf.
the hyperlinks in the images link to the bookmarks against headings 1 and 2 in the following pages.
However, when i convert my MS Word document into a PDf, the images are not linked, and i don't see a hand icon when i mouse over the images.
I wld appreciate if someone can provide some insight into this.
When you "Print to PDF", whether that's to the Adobe Acrobat Printer or some other manufacturer's virtual printer, you'll loose most, if not all, of your interactive features like functioning hyperlinks. So it's not the best method to use.
File / Save As / PDF uses a Microsoft converter that is built into MS Word. It is not an Adobe product. But you can control some of the properties in the final PDF by selecting the Standard (publishing online and printing) option before saving the files. This gives sufficient resolution of graphics for office printing (but not commercial printing presses).
To get a high-resolution PDF that also has full interactive functions, you'll need to use Adobe's PDF Maker plug-in, which is installed in MS Word when Acrobat Pro or Standard is installed.
If PDF Maker is installed, you'll have a Ribbon tab in Word labeled Acrobat. On the ribbon, select the Preferences icon to control how the PDF is made, including resolution.
Start by selecting one of the pre-sets from Conversion Settings drop-down menu, you'll have more control over color, image resolution, fonts, and more. Consider Press Quality, or PDF/X-3 for better quality at commerical print shops. And check the option to Add Links.
If you need even more control, click the Advanced Settings button, which takes you to the custom settings dialogue section. Change whatever you need to change, such as the resolution settings for graphics shown below.
When done, you'll need to Save the settings, and they will then be available from the first drop-down menu for future use. Very handy if you do this regularly.
Hope this helps.
Thanks for the reply. I do have the PDF Maker installed but I get the same problem when using "Create PDF" instead of printing with the printer "Adobe PDF". However, it works if I first click "options" in the PDF file saving dialog (no changes made in the options).
Hi Bevi, these settings are for windows. I'm unable to locate the same settings on Mac version of the acrobat pdf writer in Word. I'm encountering the following issues and have spent many hours trying to resolve them but cannot seem to get every issues resolved in the same document at once
--transparency in design elements disappears (becoming flat/no longer transparent)
--image quality is fine but file size it outrageous
--file size is reasonable but image quality is horrible
--being forced to choose an online generator which is a privacy issue and causes graphics to shift out of place in the process
I'm very experienced with both Word and Acrobat and I'm honestly shocked at how difficult this is. I've been googling for hours and have tried several workarounds. As another person commented I'm too old enough to remember having to use ps files to eventually get to PDFs and it was much easier than this seems to be. Please advise! Thank you.
What solved the issue of Word non-working underlying links in PDFs for me:
File > Save as > Browse > [select target dir] [Save as type: PDF] > Save
"Print" apparently is, regardless, for a paper printer and therefore links are deemed not required and aren't active unless they are spelt out …
Yes, that fixed the links - thanks. However, there is no option of saving images without downsampling them so I can't use this method. Anyway, I solved the problem (see previous post) but I don't understand why it was solved.
This worked for me! Thanks!
Thank you MarkAH: you are a life saver.
Sigh: I'm old enough to remember when Acrobat Reader just worked.
A coworker shared this today as it's an ongoing issue with a coworker on a PC
Based on that Adobe article, it looks like it is a known issue with Microsoft Word having been updated. It would explain why some people are able to export successfully and some are not.
Windows runs updates to Word (Office suite) as part of Windows update if it is enabled. (Do you know how to check if windows update is set to auto update?)
An article I found with a solution was to downgrade your MS Word software and make sure that automatic updates are disabled. (You will want to re-enable them in the future to make sure your software is kept secure.)
Here is a link to the forum article: https://answers.microsoft.com/en-us/msoffice/forum/all/cross-references-and-toc-in-word-do-not-work-...
In the Answer, he links to the instructions to downgrade/rollback Word but Ill put it here too: https://support.microsoft.com/en-us/topic/how-to-revert-to-an-earlier-version-of-office-2bd5c457-a91...
ERROR in MAC or PC
In case anyone stumbles on this thread in anguish (as I just did). Tried many of the suggestions above, but only thing to works was another workaround - use Pages! Basically, open the Word file in Pages and go to "File > Print". Then choose "PDF > Save as PDF" from the print dialogue. Bingo!