Participating Frequently

Question

Acrobat XI Standard - how to print comments summary continuously

Forum|Forum|9 years ago
April 25, 2016
2 replies
4146 views

Two questions:

1. Comments summary prints out on many pages - i.e., 2 comments from page one take up an entire page, then 1 comment from page three take up the entire next page. I want them to print out continuously to save paper when I print them out. (Otherwise I might as well just have a highlighted hard copy!)

I see options in the Forum for installing Actions, but that's not available in Standard.

Someone on the web suggested changing my conversion settings to "Enable Accessibility and Reflow with tagged Adobe PDF", but I can't even find settings.

2. Also, I searched on Adobe website for a user manual for XI standard and could only find one for Pro. Anyone have a link for the Standard manual?

Thanks folks.

This topic has been closed for replies.

G

George_Johnson

Inspiring

This previous discussion might help: Print comments only

D

debk39416733Author

Participating Frequently

Thank you, I will try that, I guess, when I have hours to dedicate to it, though I am not a coder or sophisticated user at all.

It would be nice if Adobe just built it into the XI Standard (not Pro) program so us regular folks could easily get the functionality we need. And it's such a common sense request. If you only want comments, why would you want an entire page per comment? Then you might as well print out the whole doc.

Thanks again for pointing me to that. I had come across other threads on the topic, but not that one.

G

George_Johnson

Inspiring

Thanks for all the tips. I tried to do the JavaScript approach, but my version (Acrobat XI Standard, not Pro) doesn't show any "Javascript" options in the Tools menu, so I guess I'm out of luck. This should be feasible on the Standard version, IMHO.

You don't need to have access to Tools > JavaScript in order to set this up. You do need to copy the code and paste it into a new text editor file, and save it with a .js file extension in one of two possible locations on your system. The next time you start Acrobat, the custom menu item that generates the report will be available for you to use. The hardest part in all of this is figuring out where to save the .js file. If you let me know what operating system you're using (e.g., Windows 7), I'd be happy to help your figure this out.

jane-e

Community Expert

1. If you select "Comments Only", they will all be on one page without the document. Is that what you are looking for?

2. Actions are only available in Acrobat Pro, not Standard. This is from page 215 of the PDF of the Help for Acrobat Pro XI.

3. Enable Accessibility And Reflow With Tagged Adobe PDF embeds tags in the PDF for screen readers. It's something you select when creating your PDF. This screen shot on the left is from Microsoft Word and you will see what you are looking for. The one on the right is from InDesign and is worded differently. (HINT: you do not need to use Microsoft Word!)

4. Help for Acrobat XI: follow this URL, and then click the link for the Acrobat Pro manual to download it.

https://helpx.adobe.com/acrobat/11/topics.html

D

debk39416733Author

Participating Frequently

1. I do not have Pro. XI Standard. I did select "comments only," and as I said, the comments from one page print out (without the entire text) on their own page, comments from the next commented-on page print out on the next page, etc. So if I only have one comment per page, I get a bunch of pages with just one comment at the top.

2. I figured that was the case. Too bad.

3. OK. That "enable accessibility" was one step in another way to try to get the comments to print out continuously. Maybe in Pr there is a "settings" menu?

4. Manual. Yes, I found the XI Pro manual. I do not have pro, so am looking for just a "XI Standard" manual.

Thanks.

jane-e

Community Expert

There is only manual. Even though it says Pro, it is really for both. Note in this screen shot that it says (Acrobat Pro) if it is for Acrobat Pro—otherwise it is both. Sometimes it says (Windows) or (Macintosh) if it is platform specific. If you download it, it is editable. Delete what you don't like, or comment it out, or simply ignore it.

With the summary, try exporting it to Word or Text only to get it onto fewer pages.

"Enable accessibility" won't help with comments printing to one page. As the the manual says, it has one function, and that is to create tags so that screen readers such as JAWS can read the document out loud to people who can't see.

When your question(s) are answered, don't forget to mark it so other volunteers won't have to keep opening it!

And if they are not answered, then ask again!

Best,

Jane

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