Sharing Doc Status

We have 10 Acrobat Standard DC licences within our team and use it primarily for editing PDFs and signing documents. We send a lot of docs out for client signature and would like to be able to manage the status of these centrally rather than within the individual licences (for example, so that we can follow up with documents even if individual users are away on hols). Is there a way to share the documents within the whole team who have the licences?

Also, where to go for consultancy support on how best to implement within small businesses?