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Using Signature Templates/Security

New Here ,
Feb 08, 2023 Feb 08, 2023

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When I am using Adobe Sign at work, it is always for the same document, a contract that is sent to other businesses. I would like to set up a signature template to make this process faster but I have been told by management that, in order to keep the signer's information secure, I must send a new copy of the file.

 

My questions are:

  1. Is this even a concern?  After running a test signature on the template, I was able to view (and send) the blank copy to another recipent, but I don't know if there is still a security risk going this route.
  2. Is there a way to apply a signature template to a copy of the same document, but not the exact same file?

 

Thanks!

TOPICS
Adobe Sign forms , Manage security and compliance

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Adobe Employee ,
Feb 09, 2023 Feb 09, 2023

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Hi flo245158232,

 

Thank you for reaching out.

 

As you send the same document to different people, you may create a template with all the fields and use it sending every time. There will be no security concerns regarding this workflow.

Not sure if we understand your question correctly. It would be helpful if you could share your current workflow.  Also, let us know what you mean here by the signature template.    

 

Let us know if you have any questions.

 

Thanks,

Meenakshi

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New Here ,
Dec 26, 2023 Dec 26, 2023

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where are my templates stored.  I get save as template option but can't locate them to use.  WHY IS THIS SO DIFFICULT?

 

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Adobe Employee ,
Jan 03, 2024 Jan 03, 2024

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Hi SkyRun,

 

Thank you for reaching out.

 

Please let us know how you are saving the templates. Are you using the Acrobat desktop application or the Acrobat Online account?

In the Acrobat Online account, go to Documents > Agreements. Check if you can find the saved templates there. Also, when you use the Acrobat Sign or Request Signature feature, selecting files allows you to choose files from saved templates. 

You may also refer to the steps suggested here: https://helpx.adobe.com/document-cloud/help/create-template.html.

Let us know if you have any questions.

 

Thanks,

Meenakshi

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