Skip to main content
S
stephenm14622013
Known Participant
January 16, 2021
Answered

XD : Cloud Assets not linking to the document when used

  • January 16, 2021
  • 3 replies
  • 1902 views

Hey, I'm not sure if this is a bug or the behavour has changed?

 

Previously if you created a Cloud (design system) document containing 'saved' assets, from another document you could 'link' this as a design system via the Document Assets panel and ALL the assets from the Cloud (design system) document would be displayed and linked. Then if any changes were made to the assets in the Cloud document, you would be notifed and and could update them one by one or all using the blue "Update" button.

 

Now it looks like you access the Cloud (design system) assets via the Libraries panel but none of the assets are linked to the document when used? I the assets in the Cloud document are updated, they will update in the other documents Library side panel but will not update any styling used on the Artboards.

 

It looks like only used styles are copied (and linked) into Document Assets once the Library has been editted ...is that correct??

 

If so that's fine I guess, I just want to check this is the intended behaviour? Personally I thought it was better before, seeing all the linked assets in one play, used or not. Then having all available assets in one panel and used/linked assets in another. Means jumping between different locations to find stuff?

 

Video: I've attached a video of this process to demo if that's easier. One thing you may notice is that the paragraph copy doesn't update on the Design System Artboard when I edit the styling, even though you see me add it at the start of the video? Just a little glitch? All paragraphs use the same size, letter-spacing and line-height.

Hope someone can shed some light on this. Mainly I just want to check is it correct before I start using a library through multiple XD files.

 

Also, XD now works like this, would it not be better to create a Library so I can organise the different stylins in folders, which you can't do using the Cloud document?

 

Thanks, know that's a bit of a read ...but hopefully it explains everything clearly!
Steve

 

 

 

{Title renamed by MOD}

This topic has been closed for replies.
Correct answer Sherif Assaf

Hi Stephen -

 

At Adobe MAX, last year, we introduced our new preferred Creative Cloud libraries workflow in XD that allows you to publish your document assets as a Creative Cloud library. This allows you to use your assets not only in your XD documents but across all CC apps with libraries integration (learn more: https://letsxd.com/guides/creative-cloud-libraries). Moreover, it  helps you gate publishing updates of assets instead of our previous model of broadcasting updates for linked assets on cloud document auto-save; this helps remove friction around non-intentional assets updates. 

 

The document assets panel is used to manage the local and linked assets that are used in your document. So when you use a color, character style, or a component from a library, those assets should appear in the document assets as linked assets. Once those linked assets are updated in the source document and you push those updates to the library through the toast or the library manager, all consuming documents using those linked assets should receive update notifications. Through the document assets panel, you can preview and accept those updates.

 

If you still prefer to use our old model of linking cloud documents, you could access that through "File > Linked Cloud Document Assets", this will link all the local assets in your source document and will be accessible through the Document Assets panel. 

 

We're working on improving the navigation between document assets and libraries, and also stay tuned to additional assets organization functionalities to help to easily navigate and find your assets.

 

Please let me know if you have any other questions and thanks for sharing your feedback.

 

-Sherif

 

3 replies

S
Adobe Employee
Sherif AssafCorrect answer
Adobe Employee
January 20, 2021

Hi Stephen -

 

At Adobe MAX, last year, we introduced our new preferred Creative Cloud libraries workflow in XD that allows you to publish your document assets as a Creative Cloud library. This allows you to use your assets not only in your XD documents but across all CC apps with libraries integration (learn more: https://letsxd.com/guides/creative-cloud-libraries). Moreover, it  helps you gate publishing updates of assets instead of our previous model of broadcasting updates for linked assets on cloud document auto-save; this helps remove friction around non-intentional assets updates. 

 

The document assets panel is used to manage the local and linked assets that are used in your document. So when you use a color, character style, or a component from a library, those assets should appear in the document assets as linked assets. Once those linked assets are updated in the source document and you push those updates to the library through the toast or the library manager, all consuming documents using those linked assets should receive update notifications. Through the document assets panel, you can preview and accept those updates.

 

If you still prefer to use our old model of linking cloud documents, you could access that through "File > Linked Cloud Document Assets", this will link all the local assets in your source document and will be accessible through the Document Assets panel. 

 

We're working on improving the navigation between document assets and libraries, and also stay tuned to additional assets organization functionalities to help to easily navigate and find your assets.

 

Please let me know if you have any other questions and thanks for sharing your feedback.

 

-Sherif

 

S
stephenm14622013Author
Known Participant
January 18, 2021

Hi @Ansubedi03 thanks for your reply - glad the video helped! I did make another earlier post but I released I wasn't very clear in my description and a video might help (can't delete old post).

 

In regards to:

Whereas , whatever you mentioned in previously column, that feature still exists. If you don't want to convert your source file  to a library, you can still link it with consuming document selecting Link cloud document assets under File tab.

 

I did try "Link Cloud Document Assets" and I got a message saying they'd been "migrated to a library". Yet no files are added into Document Assets. I'm I right in thinking that is because I've already published the cloud document? And if I want this to work the 'old way', you'd need to have an unpublished document?

 

Thanks again! 🙂

A
Community Manager
Ansubedi03Community Manager
Community Manager
January 19, 2021

Yes @stephenm14622013 its showing migrated because it is published. You need to go to source file and click on unpublish button, to make it work like old. Do not delete library from library manager that will just create more confusion.

Just to check ,Try the old scenario with fresh source and consuming file ,without using any library or doing publish. Its still working.

 

Regards,

Anita

A
Andreas Dobos
Inspiring
January 19, 2021

Hello Anita,

 

I finally found what you were talking about. My recommendation would be: don't show the three dots just when you're hovering above the function but permanetly. This would make it clear that there is more without chasing the mouse across the screen desperately.

 

Regards

 

Andreas

A
Community Manager
Ansubedi03Community Manager
Community Manager
January 18, 2021

Hi  Stephen,

I watched your video and yeah you got it right.

When it comes to Document library,You can use only needed assets and update it via source file whenever you need and share that library to anyone.

Whereas , whatever you mentioned in previously column, that feature still exists. If you don't want to convert your source file  to a library, you can still link it with consuming document selecting Link cloud document assets under File tab.

Which will work in old way that used to be before document library introduced.

So you can choose whatever is convenient to you.

For further queries please feel free to reach out.

 

Thank you,

Anita Subedi

A
Andreas Dobos
Inspiring
January 18, 2021

I tried to link the document to another in the old way but no assets are shown up in the target document. It says it migrates the document but then nothing more happened. When I copy an assest to the target document I get a broken link that the library is missing but the library is there.

A
Community Manager
Ansubedi03Community Manager
Community Manager
January 18, 2021

Hi Andreas,

 

Its showing migrate toast because you have published the cloud document and now you need to acces its assets through library panel, you can't link via Link document assets.

Once you publish the document, you need to update it each time when you add new assets to asset panel in respective source file. Otherwise, on copy-paste it will always show broken assets.

If you want it to work like old way, you need to unpublish the source file and relink via Link document assets in consuming file. 

I hope it is helpful. Feel free to ask for any confusion.

 

Regards,

Anita

 

 

Terms & ConditionsAccessibility statement
Using the community Terms of use Privacy Cookie preferences Do not sell or share my personal information ad choicesAdChoices