How to add Classification Portion Markings in FM10

Report · Sep 14, 2012

I have a need to add portion markings in accordance with DoD 5200.1-R to several documents. The paragraphs are currently numbered using paragraph styles and they would need to have "(U)" or "(U//FOUO)" added after the section number, depending upon the content of the paragraph. Fore example:

1.2 (U) SYSTEM OVERVIEW

Am I best just to type the test into the section heading, or is there a better, more automated way to do this using conditional text? Note that the classificaiton also needs to show up in the TOC.

Similiarly, I need to annotate Figure and Table titles wit their classifications in the form:

(U) Figure 3-1...

So, the same question arises here, except that the word "Figure" (or "Table") is already in the numbering for the style. Again is there some automated way to mark these using conditional text as well?

Thanks for the help.

Bill Lugg

Report · Sep 17, 2012

Bill,

...depending upon the content of the paragraph.

Thus, the content of the section (1.2) is fixed and once created is assigned a classification (U, etc). So, I do not believe that conditional text is useful.

IF the number of classifications is reasonably small, you could create multiple styles, one for U, one for U//FOUO, etc. THen assign the styles accordingly. For example, a U-figure style would have the (U) as part of the autonumber, as is Figure.

Maybe there is a way using variables, but I do not know. Maybe others have better suggestions.

Van

Report · Sep 17, 2012

Van Kurtz wrote:
Bill,
...depending upon the content of the paragraph.
Thus, the content of the section (1.2) is fixed and once created is assigned a classification (U, etc). So, I do not believe that conditional text is useful.

Yes, the content is fixed, but the outcome of the document review could yield changes to the classification, depending upon the opinion of our Information Assurance team. The idea was to make it as easy as assigining a different condition to the paragraph to change the classification.

However, your idea of creating multiple styles depending upon the classificaiton was going to be my first approach. My question there is whether it would have a detrimental effect on the TOC, LOF and LOT in regard to sorting as I don't want to have the sections, figures and tables segregated by classification if the marking is part of the style.

Perhaps I'll just need to give it a try and see what happens. I'll let the group know what I discover.

Thanks for the info.

Bill Lugg

Report · Sep 17, 2012

The idea was to make it as easy as assigining a different condition to the paragraph to change the classification.

In MY opinion, changing a paragraph's style is easier than changing its condition, if for no other reason than some flakiness in managing conditions.

My question there is whether it would have a detrimental effect on the TOC, LOF and LOT in regard to sorting as I don't want to have the sections, figures and tables segregated by classification if the marking is part of the style.

As long as all the content is in one flow, I believe there should be no problem. Lists (such as TOC, LOF, LOT) are lists and ordered from first to last, NOT alphabetical. (On the other hand, indexes ARE ordered alphabetically.)

Just be sure the building blocks on the various reference pages include both the paragraph numbering (which will include the classifications) as well as the paragraph text.

By the way, IF you were working with structured documents, this would be a lot easier. Changing a section's classification is as simple as setting an attribute in its element. THEN the EDD formats all the subelements inside, such as tables, figures, etc, according to this one attribute. The EDD does the work, not the user.

Van

Report · Sep 17, 2012

You could consider part of Van's approach by using a Custom Marker to specify the "attribute" and then having a script (either Extendscript or Framescript) run through the document and apply the appropriate Classification Portion markings based upon the custom marker content found in any specific paragraph. You can use FM's generated lists and/or third-party utilities to manage the markers as well. The script could also apply the appropriate condition tags if you need to hide any specific content.