Welcome Dialog

Welcome to the Community!

We have a brand new look! Take a tour with us and explore the latest updates on Adobe Support Community.


controlling the order of images in lightroom.

Explorer ,
Jan 26, 2021 Jan 26, 2021

Copy link to clipboard

Copied

I am approaching the completion of my present lightroom project. I have 48,000 images filed in this catalogue. These are in folders by year and then subfolders for the events etc.  I need to control the  ordering of the images in these folders. However Lightroom says that it cannot do this.What should my work around be? I am planning to export the whole catalogue As there are many developed images and I want them to be in a format where they can be displayed rapidly. I would also like to be able to add annotations or further refefence information about images or groups of images. I suspect that these requirements are a bit steep for Lightroom. Is there a programme that is compatible with lightroom that I can export to?   ( I will be storing the images in a Linux based operating system.)  Do you think I will encounter difficulties if I try to export the whole catalogue at one time?

Thanks

 

 

 

 

 

TOPICS
Import and export, Windows

Views

238

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines

correct answers 1 Correct answer

Adobe Community Professional , Jan 26, 2021 Jan 26, 2021
Assuming you are using a recent version of Lightroom Classic… You are free to manually sort the files by drag-and-drop, in addition to the provided sort orders (Filename etc.)…specifically when viewing the contents of a single folder. However, if the Library module is set to view the contents of a folder and all its subfolders, then Lightroom Classic won’t allow manual sorting. Manual sorting is possible, regardless of folder organization, if you create a Collection (a virtual list, like a p...

Likes

Translate

Translate
Adobe Community Professional ,
Jan 26, 2021 Jan 26, 2021

Copy link to clipboard

Copied

And which VERSION NUMBER of the Lightroom 'family' of products are you using?

This is the forum for Lightroom-Classic users.

 

 

Regards. My System: Lr-Classic 10.4, Photoshop 22.5, Lightroom 4.4, Windows-10 Nikon DSLR.

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Explorer ,
Feb 03, 2021 Feb 03, 2021

Copy link to clipboard

Copied

I apologise for not replying sooner, however I had no notification of your response.   I am using lightroom classic.

Thanks

Sockit

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Adobe Community Professional ,
Jan 26, 2021 Jan 26, 2021

Copy link to clipboard

Copied

Assuming you are using a recent version of Lightroom Classic…

 

You are free to manually sort the files by drag-and-drop, in addition to the provided sort orders (Filename etc.)…specifically when viewing the contents of a single folder. However, if the Library module is set to view the contents of a folder and all its subfolders, then Lightroom Classic won’t allow manual sorting.

 

Manual sorting is possible, regardless of folder organization, if you create a Collection (a virtual list, like a playlist), and add images to the collection. For example, you would be able to create a collection, add all 48,000 images to it, and be free to arrange with no sort restrictions, because a collection is abstracted away from the file system.

 

Exporting is a different matter, because when you export the files to a folder on your desktop, computer file systems generally have no way to store a custom sort order. You can use only the sort orders provided by a window on the desktop, such as File Name, Date Created, etc. To preserve sort order outside Lightroom Classic, many of us use the custom file renaming feature in the Export dialog box to add a number sequence token to the beginning of the exported filenames. That numbers file names based on the sort order that was in effect in the Lightroom Classic view from which you exported. For example, if you manually sorted so that “box.jpg” comes before “airplane.jpg” which is alphabetically earlier, you can configure file naming on export so that they become “001-box.jpg” and “002-airplane.jpg”. That will preserve their manual sort in a desktop folder window set to sort by filename.

 

As for getting all this over to Linux: If you set the Export dialog box in Lightroom Classic to include all metadata, then the metadata you entered in the IPTC panel (such as keywords, captions, etc.) in the Library module will be embedded in each exported image. IPTC is an industry standard read by many photo applications, so the next IPTC-compatible application to read those images would see your metadata annotations.

 

I am not very familiar with Linux, but I am aware of two free and open source Linux applications that are kind of like Lightroom Classic: Darktable, and Lightzone. You can try them out and see if they do a good job of reading the annotations written by IPTC-compatible applications such as Lightroom Classic.

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Adobe Community Professional ,
Jan 26, 2021 Jan 26, 2021

Copy link to clipboard

Copied

Great reply Conrad!! 👍🏿👍🏿

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Explorer ,
Feb 03, 2021 Feb 03, 2021

Copy link to clipboard

Copied

yes he was really helpful'

Thanks

 

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Explorer ,
Feb 03, 2021 Feb 03, 2021

Copy link to clipboard

Copied

Conrad thanks for your detailed and very helpful note. I only found your response today because of message from Adobe to rank the replies I had received.  I have not yet tried exporting anything from my catalogue and it is a big jump to do the whole thing at once.I am therefore afraid of crashing the system. I have been using numbering in the catalogue to sort the sub folders into the correct order, but have not thought about it with the images which still retain their camera given identities.  I see in lightroom that there are faint numbers created by the system on the photos within any file.   Maybe that is what the system you describe is doing during exporting? Does it work if there are just the camera derived numbers? Are the folder relationships preserved ?  

I will want to preserve the metadata as you showed and I will look into Darktable and Lightzone which might be just what I will need next.

Thanks so much for taking the time to explain all of this.

Sockit 

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Adobe Community Professional ,
Feb 03, 2021 Feb 03, 2021

Copy link to clipboard

Copied


@sockit wrote:

I see in lightroom that there are faint numbers created by the system on the photos within any file.   Maybe that is what the system you describe is doing during exporting?


 

If you mean the very large bold number in the top left corners, those are not permanently tied to specific files. Those are called “index numbers” and are useful only as a quick reference within a view. In other words, the index numbers will always read “1 2 3 4 5…” across the top, even if you rearrange the images. It’s just a quick way to remember the 4th, 15th, 21st image in a list.

 

Any time you want to refer to a specific photo or video, the unique identifier is always its filename. That is the key to the next answer…

 


@sockit wrote:

Does it work if there are just the camera derived numbers? Are the folder relationships preserved ?


 

When you export a set of files from any application, the problem is that out on your computer desktop, a folder window has a specific set of sort options and they cannot preserve a custom order from a specific application. For example, on my computer I can view a folder sorted by Name, Kind, Date Last Opened… but there is no way for it to know how images were custom-sorted in a particular application.

 

If you want to preserve a custom sort order from an application, a popular way to do that is add a number to the filename so that the files will be in the order you want when a desktop folder is sorted by Name.

 

For example, if we have this list of photos:

Airplane.jpg

Boat.lpg

Car.jpg

 

And we want to arrrange them in this order:

Boat.lpg

Car.jpg

Airplane.jpg

 

When exported, there is no option in a desktop folder window to maintain that order. But if we rename on export so that there is a number in front of each file as arranged in the application…

01-Boat.lpg

02-Car.jpg

03-Airplane.jpg

 

…now when a folder window is set to sort by Name, the files sort in the custom order we wanted.

 

To achieve this in Lightroom Classic, in the Export dialog box: 

1. In the File Naming section, choose Edit from the Rename To menu.

2. In the Filename Template Editor dialog box, you’ll see a white box with blue tokens in it. The tokens represent the parts of the filename that can be automatically inserted on export. Choose the tokens you need from the menus below, and click Insert to add them to the white box. In this example we inserted a two-digit Sequence token, a hyphen, and a Filename token. This means “Insert the number of the image in the current sort order, then a hyphen, then the current filename.” 

3. When finished, click Done, then continue with the export.

 

Lightroom-Classic-sequence-export.png

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Explorer ,
Feb 03, 2021 Feb 03, 2021

Copy link to clipboard

Copied

LATEST
Conrad.  Thanks for that detailed explanation.  I can see that I will
have a lot to do.     As I have to sort the photos  right now in
Lightroom maybe it would be better to do it after exporting so I will
need to do  it only once. Would stacking protect the photo order during
the export process?  I suspect though that it is not possible to export
stacks of photos.

There are lots of issues to consider.   The photos are in sequence
because of different events that occur. However I think that it is not
possible to make many sub folders to keep the separation and order of
these groups of photos.

Thanks for the very helpful advice.

Sockit.

Likes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines