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mikebrodt
Inspiring
March 27, 2015
Open for Voting

P: Limit Smart Collections to a Collection or Collection Set

  • March 27, 2015
  • 17 replies
  • 2807 views

There doesn't seem to be a way to limit a smart collection to a collection or collection set. When I create a smart collection inside a collection set, my expectation was that it would apply the criteria to the parent collection set only. Instead, it filters the entire library, regardless of where the smart collection is located. This is really confusing to me, and apparently to others.

To give an example of why this is helpful, and why it is an expected behavior, here is a workflow I typically use: I load my images through Lightroom onto a drive. The folder name is just a date. I then use collection sets as the equivalent of a "Project" (I was an Aperture user for many years). Inside the collection set, I create collections of photos. Then, what I would want to do, is create a series of smart collections to, say show my TIFFs that I am editing in Photoshop, or have between 3 and 5 stars. I would expect this to be filtered to parent collection set, so that I could re-create those smart collections inside each collection set.

Now, yes, I can gain similar functionality via filters and such. But, that is another place I have to go, create and find a preset, etc. Not nearly as intuitive or convenient.

17 replies

Participant
January 10, 2024

I would like the same feature. I can also add the need to make this feature dynamic, so if you RENAME or MOVE the COLLECTION SET, the smart collection will still works. Thanks.

Participant
May 11, 2023

this is ideal, if you want to copy smart collections .

the collection or folder  rule "starts with ... " does not work for copying .

as you end up with  a  mess from other collections 

 

the manual option to reedit the critera on the lists . takes forever !!    

hopefully they come up with some option . to limit the source to the collection its "housed in " 

 

Inspiring
September 18, 2019
To create a Smart Set to show only items from a Collection Set;
  1. Select all images in the Collection Set
  2. Assign a unique Keyword such as collection-set-name-cs
  3. Create smart set based the unique -cs keyword (from step 2)
Inspiring
January 16, 2018
Not having this feature makes it incredibly hard to create smart collections to use as portfolio/slideshows.

It is possible with keywords but very easy to get wrong.
PhilBurton
Inspiring
May 31, 2017
But NOT to a smart collection.
Inspiring
December 1, 2016
By the way my comment was directed at Rikk Flohr not Dennis Monk if that isn't apparent by the way this forum displays hierarchy of the conversation (it isn't clear by the way).
Inspiring
December 1, 2016
This doesn't work for me. I want smart collections (ratings) to reference a capture smart collection (which is referencing a specific folder for a specific shoot) . capture is inside a collection set (with the name of the shoot).

The idea is to make a default set which I can easily duplicate (and rename to the shoot name) at the start of a new shoot (often onsite when ingesting files so I don't have time to mess around) and then all I have to do is point the capture smart collection at the correct folder on disk (or even have it search for today if there is only one shoot, and change it later). Each of the other smart folders in my default set collection — for editing my selections (0 stars, 1 star, 2 star, rejected etc.) — look inside capture but of course as it is they look inside the entire library and all of the other capture smart collections in all of the other projects.

Yes I can limit capture by 
Choose Source>Collection
but that doesn't help one bit since capture needs to look in a folder, and the other rating smart collections in my set (shoot) have to look inside capture. The top level set only exists for organisational purposes. The only way to do it is change each smart collection in the set manually to look in the specific folder I am importing into for that shoot. And since duplicating a collection set doesn't work properly either: the nested sets/collections don't stay inside the newly duplicated set so I have to manually put it back together, it ends up being a much longer process to set up a project for editing.

Surely limiting a search to one specific collection set is a pretty basic thing to implement. I just saw a demo for a sky replacement system in photoshop, if they can do that then adding search filter is a piece of cake.
Inspiring
February 22, 2016
This is an increasingly annoying problem for me. The criteria I have to use to work around this limitation get lengthier and lengthier as I have more collections and collection sets. Please fix it.
Participant
February 22, 2016


How do I set a Collection set as a Smart collection' source?
Casey Martin
Participant
February 22, 2016


I shoot a decent amount of architecture and design projects. For jobs I usually create a collection set called interiors, inside of that is collections for each room... Room View 1, Room View 2, etc.... I would love to if I create a smart collection there was a checkbox or something to search only inside of collection set the smart collection is in. Right now the smart collection searches the entire library.

If I use the smart collection search criteria to search for the source name it's a text based search and all of my collection sets named interiors would be searched... It's a lot of extra work to rename each one to be unique... smart collections and collections sets seem like they are monotonous to create as it is and creating an option to search only in collection sets would be a great time save.