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_Daphne_Hill_
Participant
December 19, 2008
Question

Trying to add Comment and Markup Toolbar

  • December 19, 2008
  • 8 replies
  • 47433 views
I am the author of a PDF document that I have opened in Adobe Reader 9. I am trying to make a Captivate demo movie on how to annotate a PDF using Reader 9, but the Comment toolbar won't come up. I keep checking it, but the toolbar just won't appear. I viewed my Security settings, but it looks like commenting isn't allowed. How do I change this? All that Adobe has is instructions for Reader 8, but those are outdated.
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    8 replies

    E
    enriquedcb
    Participant
    August 29, 2011

    Hi there, I've been trying to add the comment and markup toolbar in acrobat reader 9 but I simply cant do it. I've tried both the tools and view menus but i cannot add this particular toolbar. Does anyone know the reason? What can i do to get this toolbar? Even when in a pdf document commenting is not allowed, shouldnt I be able at least to see the toolbar unavailable?

    Many thanks

    Enrique

    try67
    Community Expert
    try67Community Expert
    Community Expert
    August 30, 2011

    No, the toolbar only becomes visible when the file is enabled for commenting.

    A
    Anonymous
    September 23, 2009

    The default for the Commenting toolbar is set to ‘off’ in version 9. To change this setting select ‘Edit | Preferences’, then ‘Documents’ (at left under ‘Categories’), then select the option ‘Never’ for ‘PDF/A View Mode’

    Bernd Alheit
    Community Expert
    Bernd AlheitCommunity Expert
    Community Expert
    September 23, 2009

    PDF/A documents doesn't allow commenting.

    T
    T-W-F
    Participant
    September 8, 2009

    I have Adobe Professional 7, and I also use AutoCAD R2010.  When I create PDFs in either system, others have always been able to markup and add comments to them.  Now that they are using Adobe Reader 9, they can no longer make comments or markups.  The Tried opening the same document up in both an order reader and a the new Adobe 9 reader.  It seems to be a problem with Adobe Reader 9.  For some reason it is setting these PDFs I created using the order system as commenting not allowed.  It been allowed when i created it, and it been allowed under the older versions.  Is there a fix for this, or am I going to have to tell everyone I work with to unstall the Adobe Reader 9?

    Bernd Alheit
    Community Expert
    Bernd AlheitCommunity Expert
    Community Expert
    September 8, 2009

    In Acrobat enable commenting in Reader.

    T
    T-W-F
    Participant
    September 8, 2009

    I ahve enabled commenting.  There is no commenting in reader option in my version of Acrobat.  PDFs that I create, a person is able to comment on in older versions of the Adobe Reader.  This seems to be an issue with Adobe Reader 9.

    ~graffiti
    ~graffiti
    Legend
    December 24, 2008
    That is weird DA.

    They don't even have a commenting selection in the top menu?

    Could you possibly post a link to a sample PDF that doesn't work?
    _
    _DA_Murphy_
    Participant
    December 24, 2008
    Hi Daphne. I was aware of that, but we still have the problem. If you send the PDF using the review routine, that should enable the commenting tools on the receivers end. An alternative is to manually enable the commenting tools without using the review routine. Our problem here is that I've tried both of these methods and my reviewer (using Reader 9) still does not get his commenting tools enabled when he receives the PDF. Even more odd is that if I check the security settings on the PDF he's received, it say commenting is enabled. But the commenting tools still are not available. I understand this is very anomalous behavior, we just haven't figured out why he's having the problem, or how to get his commenting function to work as expected.
    W
    westernillinois
    Participant
    July 7, 2009

    DA,

    Did you get this problem resolved?  If so how - I am having the same trouble.  I am the receiveer using Acrobat reader 9 and cannot see comment/markup tool bar on an emabled file, so cannot make changes....

    any help would be appreciated,

    ~graffiti
    ~graffiti
    Legend
    July 7, 2009

    Western. I answered you elsewhere as well.

    You won't have those tools in the free Reader application unless the file has been specially enabled using Acrobat.

    _
    _Daphne_Hill_Author
    Participant
    December 23, 2008
    Thanks Mike! DA, Mike is absolutely right. As the author, you have to enable commenting and marking up in the PDF before you send it. Then, he'll either see the toolbar, or be able to enable it (not sure which).
    But it absolutely has to be done from the Acrobat Pro side.
    _
    _DA_Murphy_
    Participant
    December 23, 2008
    Similar issue: I've sent a PDF to someone for review (PDF created with Acrobat 7.0 Professional), and the reviewer using Reader 9 does not get his commenting toolbar enabled. I've even tried making a copy of the PDF, manually enabling commenting, and sending it to him normally. Still, in his Reader 9 he has no access to the commenting tools. Is this a known issue between 7 Pro and Reader 9? --Dave M.
    MichaelKazlow
    MichaelKazlow
    Legend
    December 19, 2008
    You need to enable commenting in Reader from Acrobat. Ordinarily Reader
    cannot make comments in pdfs without special permission.

    Mike
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