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choi_M
Known Participant
December 17, 2013
Question

Creating links to Word, PDF and Powerpoint files

  • December 17, 2013
  • 1 reply
  • 712 views

I need advice on how to create links to Word, Powerpoint and PDF files in my Captivate project.  How do I also make sure that when my file is published, those links can be accessed by the reader.  I am new to this process.  Thanks!

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    1 reply

    S
    Sreekanth_S
    Legend
    December 17, 2013

    You can link them to buttons using Open File or URL option. After publishing the project, place the linked files in the published folder.

    Use relative path approach instead of absolute path.

    Sreekanth

    C
    choi_MAuthor
    Known Participant
    December 17, 2013

    Thank you for the quick reply.  Does that mean I place the linked filed in the zip folder?  What do you mean by relative path approach and absoute path?

    S
    Sreekanth_S
    Legend
    December 17, 2013

    Yes. You can place the linked file in your zipped folder. Here is a recommended workflow.

    1. Add a button (Smartshape or regular button) to the slide.

    2. Assign the Open File or URL action to the button. In the URL field, specify the file name (say, Sample.PPTX) which you want to link to.

    3. Click the down arrow button next to the URL field and select New so that the file launches in a new window.

    4. Save and publish your project to a folder.

    5. Go to the published folder and place the linked Sample.pptx file in the folder.

    6. Zip the published folder.

    Absolute Path is where you give the full path of the file's location including the folder structure. For example, C:\<UserName>\Documents\My Adobe Captivate Projects\Sample.pptx. If you use this, then you have to maintain the same folder structure in the published folder as well, which is impractical.

    Relative Path, in this case, is where you just give the file name and make sure that the file is in the published folder. 

    Just Google and you will find several examples of absolute and relative paths. You will even see that you can define sub folders if required.

    Sreekanth

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