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amittyg25413
amittyg25413
Participating Frequently
March 17, 2020
Question

Adobe Connect Help

  • March 17, 2020
  • 3 replies
  • 287 views

Sorry if this is the wrong forum, but I didn't see Adobe Connect listed on the product page. 

 

I'm having some difficulty figuring out what I'm doing wrong with custom layouts in Adobe Connect. My client will be delivering a two day training course with multiple breakout sessions. Each breakout session will be different, with different activities and different content, so I need several different layouts.

 

I created a new custom layout for Breakout Session 1, which contains a video the students need to watch and then a set of questions they work on collaboratively. I used a share pod for the MP4 and a whiteboard for the Q&A. This content will be the same for all four rooms in Session 1, and testing shows that everything is working.

 

The problem is when I get to Breakout Session 2 (a second, custom layout I called Breakout Session 2). This session will require the breakout groups to review a case study and answer questions which will be shared with the whole class after the breakout session has ended. Each breakout room/group will get their own case study, so the content is different for all four breakout rooms. I created a note pod to paste the case studies in (a total of four case study note pods) and created new whiteboard pods for their corresponding questions (also four of these). However, when I went to create the new actual rooms in the attendee list, the first two rooms I created are already there. When I click "start breakouts" in my Session 2 layout, it's taking me to the Session 1 layout. When I hide the pods from Session 1 and replace them with my session 2 content, these changes are also reflected in Session 1's layout. I've been going around and around in circles and just can't get it to do what I need it to do.

 

Is it not possible to have multiple, custom, separately functioning layouts for breakout sessions?

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    3 replies

    Jorma_at_Knox
    Jorma_at_Knox
    Legend
    March 18, 2020

    Yes, you will need to manually assign users to the breakout rooms. 

     

    Connect supports up to 20 breakout rooms, so 6 shouldn't be an issue.

    Jorma_at_Knox
    Jorma_at_Knox
    Legend
    March 17, 2020

    The breakout rooms are working correctly, and you can absolutely have different breakout room setups for different sections of your trainigs. Many groups do this, but it's all about undersanding what the application is expeting/doing. 

     

    Breakout rooms will clone the active layout of the room the first time you start a session in that breakout. After the first session, the breakout room will be like every other part of Connect, persistent. This means it stays in the state you last left it. So, to meet your needs, You'd probably want to use one of two workflows.

     

    1. If you are using 3 breakouts for each section of your class, create 3 breakouts (breakouts 1-3) and then go to the desired layout in the Meeting and start and end the breakout session. This will clone that first breakout layout to the first three room. Then create 3 new breakout rooms (breakouts 4-6). Go to your second breakout layout and start and end the breakout sessions. This will clone the second breakout layout to breakout rooms 4-6. Continue this as long as desired and then you can start the breakout sessions and load any content desired in the breakout rooms so the learners get exactly the content they need. 
    2. Create breakout rooms 1-3, assign learners, go to the desired layout in the meeting and start the breakout sessions. Once the breakout session has ended, delete the three breakout rooms and then create a new breakout rooms 1-3. When it comes time for the next breakout session, assign learners, go to the desired layout in the main meeting and start the breakout sessions. Learners will now see the new layout in breakouts 1-3.

     

    Either option should work, it is just a matter of if you want to retain any of the work in the breakouts. If you do, option 1 is the way to go.

    amittyg25413
    amittyg25413Author
    Participating Frequently
    March 18, 2020

    Ok - we will need to retain the work done in the breakouts so I'll give option one a try then! One other question though, just to make sure I'm understanding this correctly. 

    I know the audience has twenty people in it, so the instructor will likely use three breakout rooms per breakout session. There will be a total of four breakout sessions over the course of two days, with varying activities/content. I know for sure one is the video (where they all watch the same video and answer the same questions) and the other is the case study session (where each group gets a different case study and different questions), so that right there means I need to create six breakout rooms and two layouts. Let's say that they will need another layout, so I'd need to create nine breakout rooms. My question is, does this mean that I will have to manually assign participants to the proper breakout rooms as the corresponding session occurs, since if I use the distribute button it will split them all up among the nine rooms?

    Peru Bob
    Community Expert
    Peru BobCommunity Expert
    Community Expert
    March 17, 2020

    I've moved this from the poorly named Community Help forum (which is the forum for issues using the forums) to the Connect forum so that proper help can be offered.

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