Provide read-only access to recordings

Question

We record all of our meetings and we want to make the recordings available to some people who did not attend the meetings. One approach is to make the meetings public and send the URL to the people who need to view the recordings. This "security by obscurity" approach is less than optimal.

Could we create IDs for these people on our Connect server (we run Connect on-premise) which would provide them with the ability to view recordings but not be authorized to do much more than that on the server? We certainly don't want them to have administrator or host privileges or the ability to edit recordings. All they need is the ability to navigate to a recording and view it.

Jorma_at_Knox · Answer

Yes, you can do that. User accounts don't have the right to do anything other than log-in and join meetings (if publicly accessible or accepted by the host). The ability to access content or do things is only granted when the admin specifically gives the user(s) that right.

However, there may be another step involved. When the recording is set to private in the Meeting Recordings folder it's view permissions are tied to the meeting room participant list. If these users are not in the list, their login's won't allow access to the recording. You will need to move the recordings to the Content library, which disassociates the recording from the Meeting room. You can then grant view access to any users or groups that you need.

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