Assigning Volumes within a converted Word Document.

Question

I have a large Word document which included:

TOC

TOF (Figures use the Volume and Chapter as their number)

TOT (Tables use the Volume and Chapter as their number)

Introduction

Volume 1 with multple subchapters

Volume 2 with muliple subchapters

Etc.

Appendices

In the translation, i was able to break the document down into a structure which looks like the above using the Heading 1 (Volume), Heading 2 (Chapters) to create individual fm files. So it looks like the above structure, but I cannot get the Volume or Chapter Numbering to work. I need to use the Volume and Chapter numbers for all tables and figures.

1. Can I work with the translated document to define the Volumes?

Or

2. Start from creation of a new book to create the volumes and then drag in the chapters into the new book? If so where do I go to create such an book?

Barb Binder · Answer

Hi @Robert Posma:

I don't do a lot of hierarchical books either so I have to relearn the process each time.

Presumably, the translated files still have all the <$volnum>, <$chapnum>, <$sectionnum>, <$subsectionnum>, and <$pagenum> and auto-numbering building blocks in them so it might be easiest to create a new book that mimics the structure of the original book. Or maybe even just save the current book file under a new name and add the new files into the correct location.

Use File > Save book as and take a look at this page: https://help.adobe.com/en_US/framemaker/using/index.html?#t=using-framemaker%2Fuser-guide%2Ffrm_books_bk-books-and-long-documents.html&rhsearch=volume%20numbering&ux=search

If you are still unsure, perhaps you can share a screen shot of the original book file—no actual content—just the list of files so that we can see what you are working with.

~Barb

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