Automatically populate table title with paragraph tag

Hey Dustin:

I just wanted to check back in to make sure you are back on track with your table titles.

In the past when I've done this I've just made my changes hit apply and then update style and all of the instances of that paragraph tag get updated across the document. However, when I do this for the paragraph tag in the table tilts it updates the current table but not the others. 

This last update leads to me to believe that you either have two different paragraph styles for the table titles, or you are dealing with overrides that need to be removed. We are happy to continue to help (and I am happy to look at your file if that would help). Just let us know. 

~Barb 

Hi Dustin,

You said that in the past you changed the settings in the paragraph format and clicked update, and this change was automatically applied to all the paragraphs in the table titles.

And now this does not work.

In your first e-mail you said that you created a new paragraph format. Then this new paragraph format will not be applied to existing paragraphs with another paragraph format.

For existing tables do as Barb said:

Put the insertion mark in a paragraph with the new format.

Copy Special the paragraph format into the clipboard.

In the Find/Change dialog select Paragraph Tag and enter the existing, old paragraph format name.

In the Change list select By Pasting.

Possibly you should also select Whole Word. Otherwise other paragraph formats might be found. (E.g. your search paragraph format is FigureTitle, but you also have FigureTitleBlue. Then FigureTitleBlue will also be found, when Whole Word is not selected.)

Then test this first with a single paragraph. Only when this works and you are completely sure, click Change All. Possibly you make a backup first and save it elsewhere.

For new tables do as Barb said:

Take one of your tables.

In the table title change the paragraph format to your new format.

In the Table Designer click Update Style.

You might also import the Paragraph Formats and Table Formats into this file and remove Other Format/Layout Overrides

Best regards

Winfried

Hi Dustin:

This is what I was trying to clarify with my first question—are you inserting 133 new tables with styles preassigned or are trying to edit the title style of 133 existing tables? Now, I think you are saying a combination of both?

I've explained how to set this up for new tables. Hopefully, you have tested this by now and it is working as expected.

To update the exisitng image tables—if you didn't just edit the image table title style, but instead created a new one—then use Edit > Copy Special > Paragraph Format to copy the new image table title style to the clipboard and use Find/Change paragraph format to search for the old style name and change By Pasting. You will be done in a just a few more minutes. 

~Barb 

Hi Dustin:

So would like the new image table title style to be pre-populated as the caption when inserting new tables?

1. Insert one new single cell table.
2. Create and assign a table style. Format as desired. (i.e., move title under table to serve as a caption.) Update Style.
3. Apply the new title/caption paragraph style (and desired paragraph style in the single cell).
4. After applying the correct styles, choose Update Style again in the Table Designer. This second Update Style saves the style assignments with the table style, and each new table will now come in with those styles pre-assigned, when you use specify that table style. 

~Barb 

Hi Dustin:

Are asking about inserting 133 new tables with styles preassigned or are trying to edit the title style of 133 existing tables? I'm sorry, I'm not clear on the question.

~Barb