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barrydowell
Participant
October 17, 2011
Question

How do I change the "level" of items within Structure View

  • October 17, 2011
  • 1 reply
  • 568 views

Yet again, I'm probably not asking this in a way that makes sense, but hopefully I can clarify a bit and figure it out with some help here.

I'm working on a structured document, in the main body of the document.  I have headings that are supposed to be showing up in the generated TOC, but in several places they aren't showing up there.  It seems that the new sections that are supposed to be created in the document aren't there, and/or that the major section starts are being seen merged in with the minor sections that follow them?!

This relates back to my numbered list question asked earlier, but anyway...

I can see the structure in the Structure View, see it in an outline that makes sense to me, but I can't seem to figure out how to pull an item that is now a sub to another (within that view) back to being a new major section in the outline.

I have new section level elements (or so I assume), but the ones for items 3 - 7 are not at the same level as the ones for 1 and 2.

How do I fix that and put the sections back at the proper level?

    This topic has been closed for replies.

    1 reply

    Van Kurtz
    Van Kurtz
    Inspiring
    October 17, 2011

    Barry,

    I replied to your other post about lists. I questioned whether you really had a structured document, but this post indicates that you do indeed.

    How do I fix that and put the sections back at the proper level?

    In the structured view, it helps (at least it helps me) to close as many of the elements as possible, especially tables. Each element has a plus or minus sign on the left side of its box. Click a minus sign to close the element. Then you will see the element attached to a vertical line to its left. That line represents the inside of the element that CONTAINS it. If you close all the elements, you are left with ONE elelement at the top of the window. That element is the root element of the document. Each document has one and only one root element (per flow).

    When you open the root element, there will be a vertical line down from the element. Each element attached to that line is contained within the root element. You can continue down through the various levels of the structure.

    Depending upon the structure, you can change the level of a section by simply dragging it to the proper vertical line in the structure view. I suggest reading the user manual for a more detailed explanation.

    Van

    B
    barrydowellAuthor
    Participant
    October 17, 2011

    Thanks for the helpful reply.  I appreciate it and was able to use the information to figure out how to get the section levels of the document right, but I still seem to have an issue with the table of contents information for the document now.

    I can see everything at the right section level (in other words, section 1, section 2, section 3, etc., all start new sections within the structure view), but for several of these major section headings I'm not getting the information back in the table of contents like I do for other sections within the document.

    How do I make sure that the headings (titles actually, at least according to the structure view) are automatically included in the table of contents?

    Van Kurtz
    Van Kurtz
    Inspiring
    October 17, 2011

    Barry,

    Typically, in a structured book, you create the TOC based upon elements, NOT paragraph formats.

    In your book file, right-click the TOC file and select Set up TOC (FrameMaker is running, so I am not sure of the actual menu item). In the dialog, you should see a drop down with Elements and Paragraphs as the two options. Select Elements. You may (or may not) see ALL the elements listed in the left hand list. If so, hold the SHift key down and click the RIGHT arrow to move them all into the right hand list.

    Now from the RIGHT hand list, select each ELEMENT you want to be in the TOC and click the LEFT arrow to move it into the left hand list. From your post, I am guessing you should select Section 1, Section 2, Section 3, etc. Click OK/Save/whatever. Update the book.

    FrameMaker will handle the nesting of the TOC items based upon the nesting within the documents.

    This should get you in the right direction. If still lacking, let me know.

    Van

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