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monrocks12
Inspiring
March 23, 2026
Question

How do I streamline updating a book with one chapter with custom content?

  • March 23, 2026
  • 3 replies
  • 130 views

I am working on a book file with a chapter that changes content based on work location. The content in all other chapters of the book is the same for everyone. There are 19 different work locations, so essentially there are 19 PDFs, each named for a specific site, with all content except the chapter in question being identical. Right now, the process is to open the main book file, convert it to PDF, then create 19 versions with the location-specific PDF for each site inserted into the changing chapter. This seems inefficient to me. 

For example, the book file is named MAIN_Progam. One chapter in the book is titled Location-Specific Procedures and contains only the first page and a blank. That is where each site-specific PDF is inserted after converting the book to PDF. 

Is there a more efficient way to do this than the way we are currently doing it? Thanks for your help!

    3 replies

    Matt-Tech Comm Tools
    Community Expert
    Community Expert
    March 24, 2026

    I ​@Barb Binder ‘s reply, but I would lean toward keeping all 18 different .fm chapters (with descriptive names) in the same directory and then swap them out in the book file, using Save As… to create 18 copies of the book file. This way you can do the work once, without having to do file swaps every time you need to update the PDFs.

    I would also expect to be able to create one master book file that allows you to navigate and manage all 18 books at once.

     

    -Matt Sullivan, FrameMaker Course Creator, Author, Trainer, Consultant
    Barb Binder
    Community Expert
    Community Expert
    March 23, 2026

    EDIT: It was a long day yesterday. I help out on the InDesign and FrameMaker forums, and clearly thought I was answering this on the InDesign forum. However… if you substitute the word “FrameMaker” for “InDesign” my answer still works: 😅

    I see two possibilities:

    1. Create the 19 location-specific InDesign [FrameMaker] files and swap out the location-specific chapter in the .indd file [.fm file] before exporting the entire book to PDF (repeat for the other location-specific chapters), or
    2. Create condition tags, assigned the condition tags to all of the location specific-content and put all of the location-specific information into a single .indd file [.fm file] (that is always included in the book). Before exporting the book to PDF, hide 18 condition tags and show one (for example, show US, hide Canada, Mexico, France, etc). Then repeat for the 18 other locations.
    3. For more details on this workflow, see: https://help.adobe.com/en_US/framemaker/using/index.html#t=using-framemaker%2Fuser-guide%2Ffrm_single_sourcing-conditional-text.html
    ~Barb at Rocky Mountain Training
    Jeff_Coatsworth
    Community Expert
    Community Expert
    March 24, 2026

    lol - that phone call, ​@Barb Binder, must have put you in an ID frame of mind! 😂

    Barb Binder
    Community Expert
    Community Expert
    March 24, 2026

    🤦‍♀️

    ~Barb at Rocky Mountain Training
    Dave Creamer of IDEAS
    Community Expert
    Community Expert
    March 23, 2026

    Have you looked into Conditional Text? The downside is you would need to generate the PDF for the entire book 19 times. I don’t know if that takes a lot of time or not. 

    Another option is to make the PDFs they way you are and combine them in Acrobat Pro. You can reuse the MAIN section over and over. The downside is any links between the unique chapter and the MAIN section would need to be recreated. 

    David Creamer: Community Expert (ACI and ACE 1995-2023)
    Barb Binder
    Community Expert
    Community Expert
    March 23, 2026

    Sorry Dave, a phone call came in after I started to type up my answer and you posted before I finished.

    ~Barb at Rocky Mountain Training