Inspiring

Question

how to insert datas in a document

Forum|Forum|5 months ago
January 24, 2026
4 replies
140 views

Hello,

I would lile to have 2 types of documents :

Doc1 : The main document with text. In the text I would like to put some fields.

Doc2 : The document containing only the fields. In this document I enter some datas in the fields, and these datas goes automatically inside the fields of the main document.

By example in the Doc2, I have a field called "address". So I enter the address in this document, and the address is automatically entered in the field "address" of the Doc1.

How to do it with FrameMaker ?

Getting started

Barb Binder

Community Expert

So that said, in an effort to expedite this, can you just send me the file(s), Pierre?

~Barb

~Barb at Rocky Mountain Training

P

pierret18811376Author

Inspiring

Thank you Barb,

I have just emailed the file to you.

Barb Binder

Community Expert

@pierret18811376, @Jeff_Coatsworth, @Winfried Reng, @Bob_Niland:

This message is to let you know that the community forums will be upgraded overnight tonight.

From Adobe: "All content will be available in the new platform except for the ones created between 16 Nov and 27 Jan. That data will be migrated by March."

If you don't get the answer that you need today, Pierre—please repost your question tomorrow and we can pick it up again.

~Barb

~Barb at Rocky Mountain Training

Barb Binder

Community Expert

Hi Pierre:

Did you remember to Set Window to As Is when you created the character style?

~Barb

~Barb at Rocky Mountain Training

P

pierret18811376Author

Inspiring

Hi Barb,

In character designer, for "Essai style", if I select "set window to as is, I have this result :

screenshot-22-52-26.jpg

W

Winfried Reng

Community Expert

Hi,

In a character format you should only set the needed properties. Everything else to As Is.

Can you enter your text of the variable and apply the character format without variables? What does happen?

In your variable definition do not forget to apply the Default Paragraph Format at the end of the variable definition.

I had not seen your message before.

Best regards, Winfried

Bob_Niland

Community Expert

There are a number of ways to auto-populate & auto-update a text string in an FM document, and I've used all of them at one time or another. Here are five off the top of my head:

Variable, perhaps defined in the project's template.fm or similar
Xrefs (by $paratext), to the defining instance in the same or another document
Text Inset, from another file
API call to external database, using an FDK function
Import of EPS or PDF text file

P

pierret18811376Author

Inspiring

I have tried to use the "Variables". So I created a variable called "adresse", and for this variable I have set a new character style ("Essai Style"). But in "Essai Style" if I try to change the font, I have an error message saying : "some characters use format overrides". Why ?

screenshot-18-09-44.jpg

Bob_Niland

Community Expert

What happens if you click [Remove Overrides]?

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