How to populate a table column with marked text?

Question

I hate searching and typing so I was just wondering if there was a solution to the following problem.

I have a document that contains 5-character defect codes in the body of the text (in numbered steps). At the end of the document I have a table which summarizes these codes: the codes make up one column and the other columns contain information related to these codes (page number, area, actions to be taken, criteria for defect etc.).

Is there a way for me to mark the codes such that I could import all of them into the defect code column?

I was leaning towards generating a list of some kind and then pasting it in the column but I can't seem to paste my generated list into multiple cells. FM will only allow me to paste the whole list in one cell. Am I using the wrong approach or maybe missing a step in between?

Van Kurtz · Accepted Answer

I suggest Arnis's second approach, especially if a particular code is

used in more than one place in the text. If so, you could do an INDEX of the codes, instead of a

list, which would give you all the pages where each code appears (following each code). This avoids having to organize the list.

Van

Arnis Gubins · Answer

Any reason you can't use cross-refs (in the summary table) to the actual contents to get them in that way?

Otherwise, use the convert to table function to change the codes list into a one-column table, copy the column, paste it in to the summary table and then revert the list (or delete it or whatever) back to paragraphs.

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