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A
Anonymous
August 17, 2009
Question

page breaks

  • August 17, 2009
  • 1 reply
  • 1041 views

I have inherited a bunch of multi-page, single-sided, unstructured documents which have text and graphics on the right-hand portion of each page, and a corresponding table on the left-hand portion of the same page.  The previous document owners created these documents with 2 independant flows, and they have managed the flows by inserting empty carriage returns; one set on the right-hand portion of each page, and a second set under the table on the left to, theoretically, correspond.  The problem is, they don't always.  I find it very difficult to manage pagination this way.

On some pages, the text and graphics on the right might spill over onto the next page, but in those instances, the table (which is a list of the parts on that page) would not have to be repeated on the following page because the parts have already been introduced and documented.

I believe I should be using page breaks instead of repeated empty carriage returns, but I haven't yet got the hang of this.  I think what I want is to anchor the table to the text on that same page, but then do I need a separate set of page breaks to manage the flow on the right versus the flow on the left?  Or is there a way to do this as just one flow?

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    1 reply

    A
    Art_Campbell1
    Inspiring
    August 17, 2009

    I would take fixing this document set a step at a time. From the info you provided, it's not clear if you could do a single flow solution.

    However, you can pretty easily fix the CR-based pagination.

    To do that, I'd:

    Create an Anchor para tag that I'd use to hang each table from. Set the pagination property to Top of Page.

    Then go through your book and apply it to each tag that anchors one of your left-hand tables. You can probably do this by doing one, Copy Special > Para tag and then Search for tables in that flow. When you find one, Paste from Clipboard to apply the Anchor tag.

    Then do another S&R pass to clean out the carriage returns -- search for multiple returns (\p\p) and replace with nothing. Repeat until they're all gone.

    At this point, you should have all the tables starting automatically at the top of the appropriate pages.

    As an intermediate step to deciding if you can do a single flow, I think I'd insert memo tags to myself (hide them with the Commend Conditional Text Setting, if you want) that either list the right hand text each table goes to or actually insert a cross-ref.

    ART

    A
    Anonymous
    August 18, 2009

    Art-

    Thanks for the response.  I'm still not to clear on that whole paragraph-tag thing, but here's what I ended up doing:  On the first line of text on each page that needs a table, I added an anchored frame, and positioned it outside the text frame, to the left.  Then I put a new text frame in that anchored frame, and in the new text frame I put my part list table that is applicable to the text on that page.

    This way, if I add text to, say, page 4 which will spill over onto a new page, it pushes the previous page 5 text and its anchored part list on the left-hand side, to a new page 6.  The table on the left flows with it's text on the right.

    A
    Art_Campbell1
    Inspiring
    August 18, 2009

    Well, if it works for you, go for it.

    Because you're using text frames outside the normal text flow, be aware that they won't show up in the TOC or other generated files. But like I said, if it works for you....

    As far as para tags go, what aren't you clear on? This is a good place to ask...

    Cheers,

    Art

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