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paul_9024
Participant
February 17, 2026
Question

Adobe Acrobat Sign workflow that needs to change owners for workflows to be updated/changed

  • February 17, 2026
  • 1 reply
  • 42 views

We are trying to use the sign feature in adobe but what we are finding is that once we sign locally, when the file is sent to a higher level, they are not able to add their own signature flow to the document.  We thought of adding the entire flow at this level, however that will not work as their flow can change based on certain criteria and we may or may not know the correct routing.  Is there away we can have our signature routing for local and once completed, and the file goes up to a higher level, they can then add their routing for signatures as needed to complete?

    1 reply

    Randy Hagan
    Community Expert
    Randy HaganCommunity Expert
    Community Expert
    February 18, 2026

    You may want to take a look at Adobe Acrobat for Teams for your organization, at least for whoever is generating the documents requiring multiple signatures.

    This is a bit different than the regular Adobe Acrobat Pro application, in that it has additional features like Adobe’s Mega Sign capabilities which are right up your alley. It also has an additional price over Acrobat Pro for individual users, and if your users have Acrobat Pro as a part of the Creative Cloud graphic software subscription, will have to be purchased in addition to any Creative Cloud subscription.

    The good news is, it works well with individual subscriptions as well, so you’d likely only need to get the Teams subscriptions for people in your organization who need and can use the additional capabilities.

    You can learn more about Acrobat Pro for Teams through the following link:

     

    https://www.adobe.com/acrobat/business/features/mega-sign.html

     

    Hope this helps,

    Randy 

    P
    paul_9024Author
    Participant
    February 19, 2026

    I will suggest this but honestly don’t see this passing the “IT chain” as there are multiple sites that would need to buy as well as the multiple people higher up.  Simply see the cost being “too much” when we already have a way which is to print, physically sign at the local levels and then scan into a PDF and the higher levels use the signatures as that is all one work flow.  Rather surprised this change in workflow is not possible with already existing / built in, but regardless, thanks for the idea and suggestion.

    Randy Hagan
    Community Expert
    Randy HaganCommunity Expert
    Community Expert
    February 19, 2026

    I understand. But if you’re willing to “daisy chain” and create multiple PDFs, rather than have multiple people sign one PDF, you can digitally replicate that workflow with no issues using Acrobat Pro. 

     

    For a quick primer, check out this YouTube video and see if this solution works for your organization:

     

     

    Hope this gets you where you want to be,

     

    Randy

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