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A
Anonymous
December 21, 2016
Question

bookmarks hierarchy

  • December 21, 2016
  • 1 reply
  • 3666 views

After converting word documents to PDF, the hierarchy of the bookmarks in the PDF does not match with the locations of headings and captions in the word document. How can I make the hierarchy of the bookmarks match with the locations of the headings and captions?

The word document contains header styles (3 levels) and captions for the figures and tables with the captions style. I want the headers and captions to be converted to bookmarks and want the bookmarks have the same hierarchy and order as the captions in the documents. I checked the "Covert word headings to bookmarks" and "Covert styles to bookmarks" options and selected the 3 header styles and the captions style. I assigned the first 3 levels to the header style and the 4th level to the caption style. What should be done in addition to this to make the hierarchy of the bookmarks match with the locations of the headings and captions in the document?

Thanks in advance for your support.

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1 reply

CtDave
CtDave
Participating Frequently
December 22, 2016

Provided you have a version of Acrobat (Pro or Standard) that is compatible with the installed version of MS Word & the Windows OS version installed you would have the PDFMaker.
With MS Word open you would click on the "ACROBAT" at the top the open Word program.
Then click on "Preferences". With the Acrobat PDFMaker dialog open click on the "Bookmarks" tab. 
Configure to set up your desired configuration.
To get some detail of the "watzup" make use of Acrobat Help.

In sum, with the Acrobat PDFMaker configured you can achieve what you desire.

A
Anonymous
December 23, 2016

Thanks for your reply!

Unfortunately, this is what I did already but the figure and table captions are not included in the right place in the hierarchy.

Do you, or anyone else have ideas to solve this?

Thanks again.

K
KenThomas
Participating Frequently
June 27, 2018

I had the same problem with my hierarchy -- using Heading 1 and Heading 2, I set them to be level 1 and level 2 in Preferences/Bookmarks, and they were all converting as level 1, so had to manually drag and drop to correct it every time we update a document.

I was using "Save As PDF" from the File menu -- HOWEVER, when I use the ACROBAT / Create PDF it works properly.

As for tables and figure captions, that's a new one... are you using Headings?  Assuming you have Acrobat Pro and the ACROBAT toolbar in Word, you can also go old school and use additional document styles and set them up as desired in your Preferences... without seeing what you have and what you're trying to do, that's all I can come up with.

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