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Known Participant
July 28, 2025
Question

Compressing high-res PDF, max.

  • July 28, 2025
  • 2 replies
  • 1128 views

Hello there 😊

 

I am having some troubles compressing PDF files:

  • I have  to export file from InDesign as high-res, else it cuts some graphic so it will not show correct. See attached.
  • After that files is about 65 MB, but client wants it to be below 10 MB.
  • I have tried in Acrobat, to compress file. Also online on adobe.com, and on pdfcompressor.com
  • I have attached screenshot of graphic that is being cut, and the original Excel file.

 

Any suggestions how to do this?

Best from Jeppe

2 replies

gary_sc
Community Expert
Community Expert
July 28, 2025

Hi, @jeppe_klausen, Thanks for sharing the image files. I think I see (at least) some of the problems.

 

How were these images created? They are extremely simple, basic shapes. I believe they distorted when you placed them into your PDF because you changed the size of the image, and they were bit-mapped images (created with pixels). Because the images were so simple, it becomes more challenging for any software to play "keep and toss" as to which pixels should be eliminated. In other words, by giving them greater resolution, you sort of helped the final image, but aggravated the size issue.  Here is a better way to do this (since I do not know how you created the images, the suggestion below may be immaterial.

 

Resize the image in Photoshop or a Photoshop-like application. To do this, let's say you want an image to be 1" wide, and you want the resolution to be 120–140 pixels per inch. When you save that, it will be 120–140 pixels across (and whatever the height ends up). Save this as a PNG-8, which will result in a storage size of approximately 1 KB.

 

But again, I do not know what you are doing or how.

Known Participant
July 28, 2025

Hi @gary_sc 

 

As you can see on attached screenshot here, the files looks okay in Excel.

I receive pdf-files from client, as I insert in InDesign, and then make a pdf with all pages (about 200 pages).

Maybe it is the pdf-files I get from client, that needs to be optimized..?

gary_sc
Community Expert
Community Expert
July 28, 2025

Can you get the original files from your client?

 

I have to admit, I am having a hard time wrapping my head around this whole project. 

 

How big are the PDFs that they have sent you? Are the image files part of the PDF? If you have other pages in the InDesign project, can you PDF the ID project, and attach or join the Excel PDF to it? Does it have to be inserted into the ID-PDF?

Meenakshi_Negi
Legend
July 28, 2025

Hi jeppe_klausen,

 

Thank you for reaching out.

 

Please share the steps you use to export the file to PDF using InDesign. Did you create the file in InDesign or modify it?

They can be compressed up to a limit depending on the PDF size. Please try the steps once suggested in the following help document: https://adobe.ly/4kY5LuA.

 

Feel free to let us know if you need any help.

 

Thanks,

Meenakshi

Known Participant
July 28, 2025

Thanx for your reply 😊

 

First, to avoid bad graphics like mentioned earlier, I export my PDF from InDesign in high-res.

It id a file of about 64 MB, and client needs to send it by e-mail, so I am trying to compress from Adobe Acrobat.

When doing this, file gets down to about 29 MB.

I tried using the pdfcompressor.com, with both the high-res and the low-res, but I cant compress it any more ...

 

In a way it seems logical, but somehow I resolved the problem a few years ago, just cant remember how ... 😑

 

A way to resolve, is to replace ALL the drawings in the original Excel file to vector files, but that is a major task to begin!

 

Any other workarounds?