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August 23, 2024
Question

Converting word table to pdf

  • August 23, 2024
  • 1 reply
  • 343 views

I am converting a word table with 2 columns and 51 rows to pdf. It is part of a larger document but it is where the accessibility checks in pdf are getting confused.

I have been slowly adding the rows to the table and retyping it from scratch. It is fine until I add the 47th row. At that point, it is at the end of a page and the pdf combines this row with the row at the end of the prior page (this is what I see in the accessibility tags anyway). So now it thinks that my table is failing the regularity test.

This document is a template that is going to have lots of versions that are each going to be converted to pdf by themselves. This table is a standard table and I cannot have it failing accessibility or having people edit the pdf. Any clues on what I should look at in the Word setup to help it pass this test. Note it does pass if I enable advanced tagging in the acrobat preferences in word but then a whole host of other problems occur (in particular with weird TOC1 tags throughout the document).

 

1 reply

Souvik Sadhu
Community Manager
Community Manager
January 21, 2025

Hi @l_7629,

 

Hope you are doing well. Sorry for the trouble, and the delayed response.

 

If you still experience the issue, below are some precautions you might want to take to prevent:

  • Prevent Row Splitting Across Pages

    • Select the entire table.
    • Right-click and choose Table Properties.
    • Go to the Row tab.
    • Uncheck the option that says "Allow row to break across pages".
    • This ensures rows are kept intact on one page, avoiding split-row issues.
  • If your table has header rows

    • Select the header row.
    • Right-click and choose Table Properties.
    • Under the Row tab, check "Repeat as header row at the top of each page".
    • This ensures consistent tagging for header rows in the PDF.
  • Avoid Merged Cells

    • Merged cells in Word can cause confusion in PDF tagging.

Hope this helps.

 

-Souvik