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Question

How to combine PDF forms that use the same form field names - fastest? Adobe Acrobat Standard 2017

Forum|Forum|3 years ago
August 5, 2022
4 replies
6901 views

Hello there,

I have about 40 files of the same PDF Form that are currently fillable PDFs - however, each file has individual data/information in fields. I want to combine all 40 files into a single appendix for a work report, and I do not want to create a portfolio. Does anyone know a fast way of optimizing or flattening the PDFs in one go, instead of doing it slowly with each file individually??

My problem is that when I combine the files, it becomes the same form repeated over and over because each form has the exact same field names. My understanding is that when the 40 files are combined the field names end up merging to equal each other. Blah! How does Adobe not have an option to retain each forms unique data information when you combine them??

I did some research and found one article that says you can save each PDF as an "Optimized PDF" and then select "Flatten form fields" so that they are no longer fillable. Here's the article: https://alltamedia.com/2014/06/02/how-to-combine-pdf-forms-that-use-the-same-form-field-names/

However, in my version of Adobe (Acrobat Standard 2017) I do not see an option to "Optimize PDF."

I looked up flattening fields and found a different article that uses a Print method to flatten the PDF: https://www.ca4.uscourts.gov/caseinformationefiling/efiling_cm-ecf/technical-information/flatten-pdf-fillable-form

My issue is that both of these methods are relatively slow...is there a better way to do it? Or even a better version of Adobe where this isn't a problem?

Thanks for your help!

Lacey

This topic has been closed for replies.

G

guntherlAuthor

Participant

Thanks to all for the help and answers! PDF Portfolio is not preferred because of the way it displays/reads (a pity...). We usually have data forms as appendices, so when we go to compile a final report with multiple components (the text, data forms, photo appendices, maps, etc). the resulting portfolio, if used, would be very clunky for our clients.

try67

Community Expert

Use an Action to flatten the files (using the code I provided above), and then merge them to a single PDF.

try67

Community Expert

You don't need the Optimize PDF command to flatten a file. You can do it directly from the JS Console (or even from a menu item, but that will require installing a script on the local machine).

To do it from the Console press Ctrl+J to open it, then paste the following code into the window and press Ctrl+Enter:

this.flattenPages();

Then save the file under a new name, as this process is NOT reversible.

T

Test Screen Name

Legend

"How does Adobe not have an option to retain each forms unique data information when you combine them?? " They do. This was one of the three reasons that portfolios were invented. A pity you don't want to use them.

Optmize PDF is a Pro feature (that is, it is in Acrobat Pro only).

Bernd Alheit

Community Expert

In Acrobat Pro (not Standard) you can use the Action Wizard and the Optimizer.

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