Inserting new content doesn't move content down, it overlaps it

Forum|Forum|3 years ago
October 4, 2022
2 replies
325 views

First, I do not have much experience working with Acrobat. I'm more aof a Word user. But I have been provided a PDF file at work and asked to replace some short text with longer text. The document is set up neatly with every text paragraph in a box. However, when I add the new text and it makes its containing box larger, it doesn't move the subsequent blocks of text down, it instead overlaps them and makes it an unreadable mess! How can I make it do what I need it to do? I want it to move down the other text blocks as needed to fit the new content.

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gary_sc

Community Expert

As Bernd said, Acrobat is not a Document Editor. It is not Word. It is not InDesign. It is a Public Document Format. Any editing one can do is under the limitations that are enharent not only to the PDF format but to the fact that it can only do so much — and, amazingly, it does what it can do as well as it can.

Unless you are fixing a spelling of a word, a date, or some other limited change, you are always best off going to the original document, make the changes, and re-PDFing the document.

Sometimes, one can convert the PDF into Word and make the changes, but if the original document was made with a powerful page layout program (e.g., InDesign or Quark), that probably will not work all that well.

Bernd Alheit

Community Expert

Try moving the other text blocks.

Info: Acrobat is not a document editor.

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