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Participant
February 24, 2024
Question

Query on editing a PDF

  • February 24, 2024
  • 1 reply
  • 682 views

I am trying to mimic the easy way to copy-edit in MS  Track Changes and google document. Suggestion tool, where you can quickly strikethrough a passage and immediately type in your replacement words, as long as the insert key is enabled. Most fulltime copy editors need to do this to keep a trail of what they've changed, easily accessible to the writers.

 
In a PDF, as much as I try t figure it out, the procedure is much more complicated and clunky. First, we need to be in the "comment" mode for the dropdown toolbar to show the Text key with the strikethrough. We need to tap that key, then highlight the passage to be struck through. 
 
Then logically, the next step would simply be to hit the text key and write in the new text. But from what I can see, if we do that in comment mode, it will only mark that spot with the upside down blue caret, then force you to write the changed text in a comments box in the margin.
 
The only way to write your changed text into the text itself is to click out of Comments mode and into Edit a PDF mode. That will allow you, after tapping the T, to write in the text. Needless to say, if you've got a paragraph where you're making multiple changes, say a half-dozen, this whole process would take about three times as long as the aforementioned Track Changes or google document suggestion tool.
 
Does anyone know an easier way to do this?

 
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1 reply

try67
Community Expert
Community Expert
February 24, 2024

You should not try to implement such changes in a PDF file. Despite Adobe's best marketing efforts, Acrobat is NOT a word-editing application, nor a layout-design one. You can use it to make comments about the necessary changes in the file, but the actual changes need to take place in the original file used to create it, and then a new PDF needs to be created from that file. Trying to apply the changes directly into the PDF is going to be difficult, and can often cause more issues than solve the ones you're trying to fix.

Participant
February 25, 2024

Thanks on this, try67. I've had others caution me for the same reasons. But unfortunately I've had freelance copy editing jobs where the client requests that I do line-edit their PDFs, because they don't have the time or staff to go back and fix my "comments" on how I would edit it. That's double work. They trust me to edit it, pay me good money to do so, but also want to see what I change, justifiably so. And Adobe has even put an Edit PDF button in the system! It's just frustratingly slow, that's all.  The PDFs I work on are almost entirely text; I never tinker with charts or other graphics, or if something does need fixing in those, I just resort to comments.

 

Regards