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Participant
December 30, 2024
Question

Using fill & sign, text boxes replicate in other unwanted places

  • December 30, 2024
  • 2 replies
  • 653 views

I am currently trying to fill a large 200 pages pdf using the fill and sign feature on Adobe Acrobat. The pages that need filling are only about 25. From page 38 to page 65 of the pdf. The fill and sign feature works well, even auto-detecting the form fields and checkboxes and typed text appears as it should be and is editable.

 

The issue I'm having is the created textboxes reappear randomly across other pages of the pdf and to add, not in fillable fields, just randomly elsewhere, and in different pages.

 

For example if i fill in the text "Sunshine Corporated" into the field asking for the company name, which is actually needed on almost every one of the pages to be filled, that text box will spawn elsewhere in the document, severally. Even in pages before the one filled. And just randomly. Pg.2, 14, 52, 78, 121, 122, 180, for example. Not even in fillable fields. I'll just be scrolling through and finding textboxes I filled in the forms showing up in singularity in other places of the pdf.

 

Everytime I create a textbox to fill a field in the form, I have to scan through all other 200 pages to ensure there are no unwanted textboxes as it is really a very sensitive document. It really is frustrating.

 

I have tried checking for this issue online but seems only I have it. 

 

Please help.

2 replies

Participant
October 27, 2025

This happens to people at my work a lot. It's not something where a form is set up with predefined text boxes. We just use fill and sign to annotate a PDF. Sometimes entries will duplicate to other pages in the same location on the other pages.

try67
Community Expert
Community Expert
December 30, 2024

There must be other text fields there if that happens. Go to Prepare Form mode and you'll see them, and you could also delete them. The value get copied because those fields have the same name, and therefore the same value.