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Here's how we handle it, hope it helps (sorry for the long reply but wanted to give you all the info as we share internally):
Copy Content to Alternate Text and Adding Formatting Meanings
Sometimes file are received that contain specific formatting that has meaning which must be conveyed to the end user.
Because screen readers are not able to read/translate the hightlights or strikethroughs, alternate text must be added to designate where the formatting begins and ends.
In the example shown, there are some highlighted areas which represent the following:
- Yellow-highlighted text = a proposed addition to the document; and
- Yellow-highlighted text with a strikethrough = a proposed deletion to the document.
As seen above in the Object Properties, each <Span> tag explains (1) when the formatting begins, (2) the content/text of the tag, and (3) when the formatting ends for that specific text run.
There is no easy way to apply the meanings for each of the text runs that need explanations. However, there is an easy way to copy all of the content to each individual <Span> tag which can speed up this process.
Text can be copied either individually or as a group to either the alternate or actual text area.
Individually:
- right click on the tag and select Copy contents…; and
- choose either alternate or actual text.
As a Group:
tag the formatted text with a unique tag type;
- search for that unique tag (see Section 3.7.3) and select them all;
- right click on them and select Copy contents…;
- choose To Alt text; and
- verify this action by going down the list in the search results window.
- If there is a tag that shouldn’t have alternate text, uncheck the box that reads, Has alt text .
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