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Cannot find any word in PDF document

New Here ,
Jun 15, 2021 Jun 15, 2021

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I made a postscript file of my MS Word document, then I used Acrobat Distiller (ver. 17.0) to make a PDF file. However, I cannot find any word in the PDF document using Acrobat Pro 2017. When I copy a word from the PDF document to another document, I see its not a word, but some weird question marks. I've tried every proposed solution to this problem that I saw posted, however, none have worked. So I tried making the PDF document directly from MS Word. I tried searching for a word in the PDF document, and it works fine! I conclude that the problem is with Acrobat Distiller. Does Adobe or anyone else have a fix for this problem?

 

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correct answers 1 Correct answer

Adobe Community Professional , Jun 15, 2021 Jun 15, 2021
The worst way to make a PDF is to use Acrobat Distiller. Second worst way is to Print to a PDF, as in File/Print/Acrobat Virtual Printer. And FYI, Distiller is obsolete and no longer needed  since around 2000, IIRC. Either of these two methods destroys your live text...live text that is searchable and machine readable. Your distilled PDFs may still look like text to the human eye, but in fact it's either dots that look like letters or a bunch of gibberish code. Use either of these 3 ways to ...

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Adobe Community Professional ,
Jun 15, 2021 Jun 15, 2021

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The worst way to make a PDF is to use Acrobat Distiller. Second worst way is to Print to a PDF, as in File/Print/Acrobat Virtual Printer. And FYI, Distiller is obsolete and no longer needed  since around 2000, IIRC.

 

Either of these two methods destroys your live text...live text that is searchable and machine readable. Your distilled PDFs may still look like text to the human eye, but in fact it's either dots that look like letters or a bunch of gibberish code.

 

Use either of these 3 ways to make a PDF the right way...one that will retain the live text, fonts, and machine-readability that you want.

 

Method 1: Use Adobe's PDF Maker plug-in for MS Office.

It's installed automatically into MS Office programs when you install Acrobat Standard or Pro, and it appears as the Acrobat Tab/Ribbon.

PDF Export Settings_03_CreatePDF.png

  • First, click the Preferences icon to choose what type of PDF you want to make (i.e., for Press, Print, Archive, etc.). Drill down as deep as needed to get the setting you need, such as to embed all fonts.
  • Second, click the Create PDF icon (#10 in the screen capture) to actually generate the PDF per your preferences.

 

Method 2: Use the quick version of Adobe's PDF Maker plug-in via File / Save As Adobe PDF.

  • Fewer clicks, fewer controls, but it's still Adobe's PDF Maker exporting your PDF.

SaveAs-PDF_1.png

 

Method 3: Use Microsoft's built-in PDF export utility.

  • File / Save As /  and choose PDF in the "TYPE" menu.
  • Under the Options button, set any setting you need, and then create the PDF.
    SaveAs-PDF_01.png

 

Hope this solves the problem for you.

 

 

 

Bevi Chagnon | Designer & Technologist for Accessible InDesign + PDFs |
Books & Classes | PubCom

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Adobe Employee ,
Jun 15, 2021 Jun 15, 2021

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Hi there

 

++ Adding to the correct suggestion by Bevi Chagnon - PubCom

 

For more information about creating the PDF from MS office please check the help page - https://helpx.adobe.com/acrobat/how-to/create-pdf-files-word-excel-website.html

 

Regards

Amal

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New Here ,
Jun 16, 2021 Jun 16, 2021

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Thanks very much Bevi for your clear explanation and the three methods to fix the problem. My old way of using Distiller has worked on my system until recently. Its the old story of "Don't fix it until its broke." Habit is deeply entrentched in human nature.

 

Best Regards,

 

Bill Oberkampf

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