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How to prevent text boxes from being separated after saving?

New Here ,
Aug 15, 2022 Aug 15, 2022

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I am making an invoice, and to make it very easy to edit when I come back to it, I set up the text boxes on a column, with multiple new lines in between them, however when I save the PDF it splits the single text boxes into multiple text boxes, making it more difficult to edit them.

Before saving:

Dallas25282667xt67_0-1660597058316.png

After Saving:

Dallas25282667xt67_1-1660597111749.png

Is there some setting I can change to stop this from happening? I want the PDFs to be saved in the way that they were created.



TOPICS
Create PDFs , How to , PDF forms

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correct answers 1 Correct answer

Community Expert , Aug 15, 2022 Aug 15, 2022

This is an inappropiate use of Acrobat and PDF. A PDF is not a word document. The content is not meant to be edited. 

To solve this issue, use form fields where data needs to be entered. 

 

 

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Community Expert ,
Aug 15, 2022 Aug 15, 2022

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This is an inappropiate use of Acrobat and PDF. A PDF is not a word document. The content is not meant to be edited. 

To solve this issue, use form fields where data needs to be entered. 

 

 

Thom Parker - Software Developer at PDFScripting
Use the Acrobat JavaScript Reference early and often

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Community Beginner ,
Oct 16, 2022 Oct 16, 2022

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This isn't a helpful response.  I have the same question, but I'm NOT using Acrobat to create invoices.

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Community Expert ,
Oct 16, 2022 Oct 16, 2022

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There is no setting for this. 

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Community Expert ,
Oct 16, 2022 Oct 16, 2022

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Why not helpful? People just have a wrong idea of what PDFs are for. Editing is not one of them. And why do you respond here, when not using Acrobat? 

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LEGEND ,
Oct 16, 2022 Oct 16, 2022

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I think it's a helpful response, it just isn't the response you wanted. Doesn't make it wrong... Yes, this is a big mistake. PDFs were never made for editing. The text box issue is simple: there is no such thing as a text box in PDF. It is not saved. It is made by guesswork. So, after editing, especially if you move "text boxes" close together, it may guess wrong next time.

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Community Beginner ,
Oct 16, 2022 Oct 16, 2022

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I just wanted to update the year on my engagement letter.  Why would Acrobat allow me to insert a header/footer and then combine said header/footers into the text of the document when I press edit to literally change a single "1" to a "2"?  Should I go back to Word and change the single digit and then recreate the entire form every year?  If PDFs aren't supposed to be edited, maybe Acrobat shouldn't be marketed as a PDF editor???

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Community Expert ,
Oct 16, 2022 Oct 16, 2022

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You should certainly be able to change a single digit, even if it is combined with other text. I'd suggest selecting the number and entering the new digit, rather than deleting or backspacing before entering. 

 

 

Thom Parker - Software Developer at PDFScripting
Use the Acrobat JavaScript Reference early and often

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LEGEND ,
Oct 17, 2022 Oct 17, 2022

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"Should I go back to Word and change the single digit and then recreate the entire form every year? " absolutely, yes. It sounds as if the job would be done in under a minute. If it isn't, then let us know why it takes longer. 
"If PDFs aren't supposed to be edited, maybe Acrobat shouldn't be marketed as a PDF editor???" Yes, we all wish Adobe Marketing would stop doing that. 

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Community Expert ,
Oct 17, 2022 Oct 17, 2022

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"Why would Acrobat allow me to insert a header/footer and then combine said header/footers into the text of the document when I press edit to literally change a single "1" to a "2"? "

 

Where have you seen this?

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Community Expert ,
Oct 17, 2023 Oct 17, 2023

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quote

I just wanted to update (...)


By @Allie0311

You really should do all updates with the source file. Editing a PDF document is a last resort solution. A PDF file is basically an electronic sheet of paper where some information has been printed on. And you should treat it like that.

 

If you need to do corrections, do them in Word (probably 90+% of PDF documents are created in Word) or whatever you used initially to create the document.

ABAMBO | Hard- and Software Engineer | Photographer

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New Here ,
Oct 23, 2023 Oct 23, 2023

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Agreed. I've recently come to this ridiculous realization myself. The product is marketed as an editing tool, however, it is not. I share my frustrations with you! It is silly that you're allowed to generate a whole textbox but then, after saving the entire file, it splits up the entire textbox up into multiple individual textboxes just because it feels like it? Like why not just keep it as a whole textbox? It seems like it's going out of its way to do this change that no one asked it to do! Silly! 

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Community Expert ,
Oct 23, 2023 Oct 23, 2023

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LATEST

Acrobat Pro is not a document editing tool. Where do you see that it is marketed as such? 

It is a document viewing, processing, and finishing tool. 

Content editing is a task for word processors and layout tools. These are all separate things. 

 

Thom Parker - Software Developer at PDFScripting
Use the Acrobat JavaScript Reference early and often

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Community Beginner ,
Oct 16, 2022 Oct 16, 2022

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I'm using Acrobat, just not in the way OP was, which was deemed "inappropriate" thereby negating any obligation to provide an answer apparently.  🤷🏻‍:female_sign:

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Community Expert ,
Oct 17, 2022 Oct 17, 2022

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The answer is no, it's impossible to prevent the application from doing it, if it decides to do so.

But why do you care if it does it? You just wanted to change one digit, no? Make that change, save the file, and that's it.

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LEGEND ,
Aug 15, 2022 Aug 15, 2022

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Or, make the invoice in Word. There's nothing to be gained at all by struggling to make it in Acrobat. You can use Acrobat or Word to convert your Word document to PDF in seconds - but never edit the PDF. Keep re-editing the Word document.

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New Here ,
Oct 17, 2023 Oct 17, 2023

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I have to admit, Acrobat changing the text format after saving the file is rather exasperating. I am creating a fillable form, and have to recreate a PDF using just Acrobat. I don't understand why there isn't an option to disable this from happening.

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Community Expert ,
Oct 17, 2023 Oct 17, 2023

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Why do you have to recreate the PDF using just Acrobat? Acrobat is not a content creation tool, so it is not appropiate for this purpose.

 

 

Thom Parker - Software Developer at PDFScripting
Use the Acrobat JavaScript Reference early and often

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Community Expert ,
Oct 17, 2023 Oct 17, 2023

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quote

I have to admit, Acrobat changing the text format after saving the file is rather exasperating. I am creating a fillable form, and have to recreate a PDF using just Acrobat. I don't understand why there isn't an option to disable this from happening.


By @Saltysaurus

Use Word to create your form and Acrobat to set up the form fields.

ABAMBO | Hard- and Software Engineer | Photographer

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Community Expert ,
Oct 17, 2023 Oct 17, 2023

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And when you want to make changes to the underlying layout or content do so in Word once more, generate a new PDF file and then use the Replace Pages command in Acrobat on the old file to replace the old pages with those from the new one. This will keep all the fields you've already created intact.

Of course, if the layout of the file changed you'll need to adjust their locations to match it, but at least you won't have to start from scratch.

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